Notice of Privacy
Employees of AnovaWorks will receive training about Health Information Portability and Accountability Act (HIPAA) upon hire and _____ thereafter.
Annually
Employee Handbook; Page 46; Policy Heading
In accordance with State and Federal regulations employees and owners of ANOVAWORKS, PLLC will maintain high standards regarding safeguarding and protecting confidential protected health information (PHI), in verbal, paper or _______ forms.
Electronic
Employee Handbook; Page 48; Policy Heading
True or False
ANOVAWORKS employees may access protected health information for any reason.
False
Employee Handbook; Page 50; Policy Heading
Paper documents containing protected health information that are no longer required to be maintained must be ______ .
Destroyed
Employee Handbook; Page 52; #1
Violation of confidentiality policy regarding PHI may result in ________ of employment of the offending employee.
Termination
Employee Handbook; Page 50; #7
Patients receiving the Notice of Privacy Practices who have questions or request further information should be directed to whom?
The Privacy Officer
Employee Handbook; Page 47; #5
PHI may be accessed only by employees of ANOVAWORKS on a “____ __ ____” basis.
"Need To Know"
Employee Handbook; Page 48; Policy Heading
Claim forms, patient chart notes, lab or test results, billing information, insurance information or any document that contain identifying data that may be connected to any patient.
All of these are examples of what?
Personal Health Information.
Employee Handbook; Page 52; #6
All paper documents placed outside of examination, screening and treatment rooms must be placed so that identifying protected health information is ____ __ _____.
Facing the wall
Employee Handbook; Page 53; #1
PHI will be used or accessed only for the purpose of what?
"Providing patients with optimal health care, injury treatment, health screening, promoting appropriate reception of injured worker benefits, billing purposes or research."
Employee Handbook; Page 48; Policy Heading
True Or False
Copies of the current Notice of Privacy Practices will be maintained and made available to any person who requests this document.
True
Employee Handbook; Page 47; #3
What document defines how protected health information may be used and disclosed.
Notice of Information Practices
Employee Handbook; Page 48; #4
Staff will exercise ______ _______ when utilizing fax machines/services involving protected health information.
Extreme Caution
Employee Handbook; Page 51; #2
True or False
Protected health information is to be disposed of in general waste or garbage.
FALSE! It must be destroyed (shredded)
Employee Handbook; Page 53; #3
The employees and owners of ANOVAWORKS, PLLC will adhere to or ______ Federal regulations regarding PHI as outlined in the Health Insurance Portability and Accountability Act and related ANOVAWORKS policies and procedures.
surpass
Employee Handbook; Page 48; #1
If patient refuses or declines to sign the Notice of Privacy Practices Acknowledgment form, what do you do?
1. Document this refusal on the Acknowledgment form.
2. Sign and date the notation. This then becomes part of the permanent patient record.
Employee Handbook; Page 47; #1
Personal Health Information must be handled with great care and concern. Who, within AnovaWorks, is required to protect this information?
Everyone!
Employee Handbook; Page 48; #2
PHI may not be transmitted via e-mail, why?
As this is not a secure system.
Employee Handbook; Page 51; #4
All verbal exchange of protected health and billing information must be conducted in a way that preserves what?
Confidentiality of Information.
Employee Handbook; Page 54; Policy Heading
PHI regarding a worker’s compensation claim may be shared with ______________ in accordance with Washington State law.
"other medical or ancillary health care services, consultants, specialists, the Department of Labor and Industries and private worker’s compensation insurance companies"
Employee Handbook; Page 48; #7
Patient must _____ the Notice of Privacy Practices Acknowledgment form. This document will be maintained in permanent patient record.
Sign
Employee Handbook; Page 47; #1
Who is encouraged to participate in the creation and revision of the standards and policies of the Clinic regarding safeguarding confidential PHI.
All Employees of ANOVAWORKS
Employee Handbook; Page 49; #19
PHI should not be transmitted electronically unless _____ ______ .
Absolutely Necessary
Employee Handbook; Page 51; #3
If screen savers are used for your computer, a short time setting should be chosen at which point the screen saver will be activated in how many minutes?
One Minute
Employee Handbook; Page 55; #2
Telephone calls regarding protected health or billing information, referral or consultation appointment scheduling should be made from a location which _________.
protects the patient’s right to medical confidentiality.
Employee Handbook; Page 54; #3