Vendors & Proposals
The application Spectrum uses to house qualified vendors and/or used to create RFP's
Vendor Smart
Part of the governing documents that outline use restrictions, maintenance and assessment obligations, and mechanisms for rule enforcement.
CC&R's / DCC&R's
Considered examples of "curable" violations
Fence Repairs, Trash Cans, Lawns, Paint, and more
3 things to discuss with your board before preparing an annual budget
Assessment Increases, Capital Improvement projects, contract renewal dates, vendor increases, etc.
April CM calendar includes confirming first quarter board meetings
Fiction - confirm SECOND quarter and beyond
The Spectrum direct link where vendors can complete their vendor packet/compliance forms
vendors@spectrumam.com
The document that supplements, but does not conflict, with the CC&Rs and usually provides more specific information on the architectural standards
ACC Guidelines/Design Guidelines resolutions
Considered "Uncurable" examples of violations
Barking dog, noise nuisance, fireworks, ect.
Where the budget is exported from
Cinc/accounting/export
Reserve studies should be held off until year end
Fiction - begin reviewing with your boards the need for a study prior and work on prior to budget season
The 3 main documents required for full service vendors.
1. COI - Certificate of Insurance
2. MSA - Master Service Agreement
3. W9 - Business Tax ID
Where the Board Treasurer's duties could be outlined
The Bylaws
Where an HOA's violation policy is set-up in Spectrum
Cinc/CC&R's/Violation Set-up
This is the amount of years back you should use on an income statement report when preparing a budget
3-5 years
April CM checklist includes check Flags and Flagpoles for condition and replacement
Fact - after the winter begin spring beautification needs
Useful tool to present multiple bids per project to your board members
Bid Comparison Sheet/Chart
Most governing documents must be filed with "this" entity to be effective
The County in which the neighborhood is located
Occurs during the executive session of a board meeting.
Board vote on escalating accounts to 209 process
The internal spectrum deadline for budgets to be approved and why.
October in order to allow time approved budgets to be included in mailed statements at the beginning of the year
April CM calendar includes generating and sending updated newsletter mailing lists to 3rd party newsletter vendors
Fact - this should get updated at least 1-2x per year if not more.
Food truck or locksmith is this "type" of vendor
Limited Service Vendor
“Certificate of Formation” can be another name for this type of document
AOI - Articles of Incorporation
Sharepoint, forms, transitions, file resolution
When a policy change is made to the governing documents
The conditions a copy of the HOA budget get mailed with first of the year statements.
If the governing documents require it, or if the board elects to have mailed. This is not otherwise a requirement.
David Wilkenson's favorite Disney movie is the one that keeps his kids quite.
Fact - Reference Oddball Insider