Reports
Attendance codes
Enrollment status definitions
What to do
Miscellaneous
100
These 4 reports are used for tracking attendance regarding consecutive absences, absence reason statistics, patters and trends, and comments regarding attendance.
What is 2305, 2330, 2308, and ATT3
100
When can we use unexcused- no reason provided. What needs to happen when this is used.
What is only when there is no contact. This must be changed after contact made. This should never remain on an attendance report.
100
a new participant
What is Participants that have not completed the eligibility and intake paperwork with ERSEA.
100
It is January and Tyrone has not met 85% attendance since he started in September. Mom stated that he is sick and there are a variety of excuses such as fever, asthma and cough. There is no doctors note on file and nothing to support that the Tyrone has been sick other than mom's statement.
What is contact site director, FSC, and nurse to discuss the concern. Call a meeting with the family and all named above to discuss the attendance and how we can help support the family with our nurse and team.
100
These people are involved in communication with parents and talking about attendance.
Who is bus monitors, teachers, and FSC.
200
Reports should be completed and checked
What is weekly
200
Jose's mom is ill in the hospital and can't bring him to school. Jose has been out all week due to this illness with mom. The proper procedure would be to
What is mark his excuse parent illness for the one day and then communicate with Maggie for special permission for the remaining days to be excused.
200
A waitlisted participant
What is participant that has completed the intake paperwork with ERSEA and is waiting for a slot to open (including over-income families)
200
Carol has been out Monday -Wednesday and we have not made contact with the family. It is now Thursday and our FSC and there is only one teacher present that day. Are next steps would be
What is contact Site Director and ask PM staff, assisting FSC, or Site Director to complete the home visit to attempt contact. Do not avoid the home visit.
200
This is where we file attendance alerts, warnings, and contracts.
What is the attendance binder.
300
The easiest way to obtain the reports is
What is go into the reports tab and enter the report number.
300
This many vacation days are permitted for parents to use to excuse their children from school.
What is 10
300
drop/accepted participant
What is participants that were enrolled and dropped during the current program term and have been placed back on the waiting list and selected for reenrollment
300
Brandon usually arrives in the classroom at 8:00 am on a daily basis. He did not arrive at 8:00 am, Per EEC the family should be contacted at ___ O'clock.
What is 8:20 am
300
If there are terminations being discussed we contact ____ before any terminations are completed.
Who is Maggie the ERSEA coordinator
400
Att3 report ensures that we are
What is tracking comments, reasons, and communication with parents regarding attendance.
400
Maria does not come in Monday - Wednesday and there has been no contact. We have made contact on Thursday and mom stated that the entire family has been sick with the flu. What have we inputted into attendance and what needs to be done after contact is made.
What is go to Monday-Wednesday attendance and change unexcused no reason provided to excused sick/medical appt. Add documentation to Monday -Wednesday stating you made contact and child is sick.
400
Enrolled participants
What is Participants that have had a home visit or service and are counted as enrolled within our agency.
400
All attendance notes should be documented in
What is attendance portion in Child Plus. Net
400
Attendace is inputted into CP.NET
When is at the end of each class day.
500
report 2330 is to ensure that
What is we check consecutive absences and have made communication to change necessary unexcused - no reason provided when there is no contact.
500
Karrin has an appointment with her behavioral therapist and this is a weekly appointment. How do we input this into attendance and what should we be talking to the family about.
What is contact Maggie for Excused-special approval. Talk with family about making appointments during non class hours. If assistance needed contact MH or disabilities to help support the family.
500
Completed participant
What is Participants that completed a program (finished head start going into Kindergarten, transition from early HS to HS)
500
Suzanne has had an accident and broke her leg. Mom can not get her to school because she does not have the strength to carry her in and out of the building and at this time there is no assistance to help her with equipment. She will be receiving a wheel chair in 3 weeks. She does not want her to drop from our program and is concerned about her education at this time.
What is teachers will meet with health, FSC, SD, ERSEA and discuss the situation. Teachers will complete a 90 minute home visit to support the educational needs of the child.
500
Emergency can be used ____ times without approval by ERSEA coordinator.
What is 1 time
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