Documentation
Agenda, approved PD leave forms, Travel Pre-Approvals, and all detailed travel receipts
What is necessary to support travel purchases in ESP ?
ESP
What is Enterprise Spend Platform on the Truist website?
Seven to ten days
What is how soon should you reconcile your ESP transactions?
Necessary for all food purchases, except SEL funded purchases
What is a Food Pre-Approval form signed by purchasing ?
Detailed Receipt/Purchase Order that includes bill to, ship to, date, vendor, totals and what was purchased
What are the necessary supporting documents to upload to ESP for all transactions?
Email from: ESP Administrator
Subject line: ESP - Coding Required
What is the email Truist sends once your purchase is ready to be reconciled?
Thoroughly reviewing the receipt, description, and coding in ESP
What will aid in NOT receiving a "Notice of Possible Violation of P-Card Usage" ?
Necessary for any purchase over your SLT (single transaction limit)
What is an SLT increase approval from purchasing?
Must match the ESP charge
What is proper documentation to support P-Card purchases. A receipt for each shipment can be printed from E-School mall and Amazon ?
Expenses filter
Where can you filter/search for transactions to edit or reconcile ?
Digital folder for P-Card Receipts
What is an effective way to save receipts so reconciling is seamless ?
Notice Possible P-Card Violation Letter
What is an advisement that requires attention and a possible P-Card or Corporate Card Violation?
Sanctioned Field Trip Forms
What is necessary to support all transactions pertaining to Sanctioned Field Trips?
Daily email reminder
What is the email you will receive from the ESP Administrator until the charge is reconciled ?
Checking ESP regularly
What is a great way to assure you stay on top of ESP reconciliations?
Melissa Hansen, BA
Business and Finance Admin Specialist
Who is the contact for audit notices that you have received?
Taxes
What is prohibited to be charged on any P-Card transaction?
Two Green Checks
What is that the receipt is uploaded, fully reconciled and approved.
Darlene Langford, Procurement Card Program Manager/Buyer
Who is your go to contact for all things ESP, P-Card and Corporate Card?
Packing slips, order emails confirmations and other papers that do not list what was purchased
What are UNACCEPTABLE forms of documentation that do not support ESP purchases ?