CubHub & Admission Docs
You use this type of note for a Clinical Team Meeting.
What is a Non-Clinical note.
True or False: If a family cancels a make-up visit you should document a missed visit.
FALSE: If a family cancels a missed visit please reach out to your Clinical Director to remove that from your calendar.
You submit this form when a client will be traveling overseas for 4 weeks.
What is: Holds/Attendance/No Contact/Hospitalizations Form
This is where you find previous editions of CARE Chronicle.
What is: All Things Texas Therapy (home page)
You are treating at a new daycare that is requesting a copy of your background check from COFK. Who do you reach out to?
Human Resources and Clinical Director
You enter these when to document coordination of care outside of therapy sessions.
What are: chart notes.
You have become a full-time clinician and are eligilbe to sign-up for benefits! You reach out to this team.
What is: Benefits@cofk.com
You can use this resource to find out which department to contact regarding the status of a Universal Referral Form you submitted last week.
What is: Who to Contact Page (Clinician Resources -> Who to Contact)
True or False: You are required to review each edition of CARE Chronicle.
TRUE: CARE Chronicle is your bi-monthly resource for updates and changes that directly impact you and your roll/workflow.
All visits are required to be submitted by midnight on THIS day each week.
What is: Saturday by midnight
True or False: You should confirm the family has completed Admission Documents BEFORE starting your initial evaluation appointment.
TRUE: You MUST ensure admission documents are completed PRIOR to starting your evaluation session. WHY: The admission documents hold consent to treat and other important information allowing us to communicate with the physician, insurance, etc.
Any injury received during your work day should be reported immediately by contacting your Clinical Director where you will be requested to complete THIS HR form.
What is: Injury Reporting Form
You can find resources about Missed Visits in this section of our ATTT SharePoint.
All Things Texas Therapy -> Missed Visits & Make-ups
Which new initiative - partnering with NPH - was announced in the July 14th edition of CARE Chronicle.
What is: COFK Global Outreach
True or False: You are allowed to write letters for families to support with custody cases, benefits, school absences, etc.
FALSE: We are unable to provide documentation outside of our chart notes. Families can reach out to our HIM team to request digital copies of records to support various circumstances.
You login to the app or the web-browser to review chart notes left by other clinicians or departments.
What is: Logging into the web-browser to view chart notes.
HR will contact you to provide them with updates on these 2 documents that will result in a "Hard Stop" in CubHub.
What is: auto insurance & professional license
A patient informs you that they have tested positive for COVID-19/flu/hand-foot-mouth. You should complete this form immediately and discuss next steps with your Clinical Director.
What is: Incident and Infection Form
TRUE or FALSE: You can submit photos of exciting life events (i.e., new home, anniversaries, puppy photos, vacations) to your Clinical Director to be featured in CARE Chronicle.
TRUE: We ALWAYS want to know about and celebrate the wonderful ways our team connects and celebrates outside of work!
If we will no longer be able to treat a patient due to an impending move, the family must be informed and a transition submitted with at least THIS much notice.
30 Days is required to support transition of the patient to a new provider.
You are checking in/out at the start and end of your session but your EVV is incorrect. Why is this happening?
The care location is likely not listed in the chart and needs to be updated through a Demographic Update Request Form.
THIS important document was recently released by our HR team in the July 14th edition of CARE Chronicle and lives in our HR folder for ease of access.
What is: the 2025 Employee Handbook.
You are unable to capture EVV during your visit due to tech challenges. You submit your note and obtain THIS during your next session.
What is: Visit Verification Log (VVL or Hard Copy Signatures)
On the June 2nd Edition of CARE Chronicle, applications for THIS (mid-June cohort were featured).
What is: Feeding Mentorship Program
TRUE or FALSE: We will have a Clinical Team Meeting in October.
FALSE: We will NOT be meeting with our teams in October to complete as many visits as possible to support our Global Outreach initiative.