AZAP Process
Metadata
Atlas System
Referencing & Style Guide
Finance
100
Days in a standard AZAP review cycle
8 days
100
What is a metadata form?
Documentation of usage rights and other permissions for composite assets and components
100
How many digits are in an Atlas number?
7 digits
100
When does the generic name required to be used in promotional materials?
First or most prominent mention (each page or spread)
100
Who is responsible for submitting PO requests to PM (for vendor OOPs)?
Any team member requesting the purchase: -Before any vendor OOP is committed to, the amount should be shared with PM and account to approve -Then the requester should submit a PO request to PM to generate -In most cases, the invoice that the vendor submits should match this PO amount.
200
The FASLODEX App is "Approved for production with changes" after AZAP 2 review. What is the next step in the AZAP process?
Compliance Copy submission
200
Who completes metadata? Who approves metadata?
Completed by Danielle. Approved by the account team
200
For what period of time are assets typically "approved for use" in Atlas?
1 year
200
When should copy add annotations to a project in Huddle?
PM TO CONFIRM CORRECT ANSWER
200
What is the invoicing cut off each month?
The 15th of each month (though we typically target invoicing to be completed by the 10th)
300
What 5 departments are represented on the AZAP team
PRA, Medical, Medical Resources, Legal, Compliance
300
When should metadata be completed?
In parallel with preparation for AZAP 1 submission -For projects being handed off to APS, we should include metadata in our hand off package at AZAP 1 -For projects we complete on our own, metadata does not need to be handed off until a project is approved for use, but it should be developed earlier.
300
What does "RCD" stand for and what does it mean?
Requested Cleared Date - the date the AZAP team is responsible for completing their 8 day review
300
AZAP no longer requires agencies to annotate certain references for Atlas submissions. Give an example of one of these references.
Pivotal study publication PI
300
What is a Goods Receipt?
Invoices that have been submitted to/received in Ariba for processing (Goods Receipts are noted in the Open PO report each month as long as the last month's invoices were submitted by the invoicing cut off of the 15th)
400
How should AZAP consults be documented by the Account team?
-The Consult Outcomes documentation with objectives and detailed takeaways should be emailed to the brand team and agency within 24 hours -A work order should also be submitted to Huddle for the project to make changes -The Consult Outcomes should also be uploaded to Atlas as a Reference Item for the AZAP 1 submission.
400
Who ultimately receives metadata forms from agencies and where are they ultimately posted?
GCS receives metadata forms and posts them to Atlas Search
400
Who is responsible for handling Discovery Atlas submissions? Who is ultimately accountable for Discovery Atlas submissions?
Responsible - Maria and Marilyn Accountable - Account team (but really, everyone who touches the project!)
400
When should fact checking be completed in the process?
PM TO CONFIRM ANSWER
400
What is the PO tolerance for all approved SOWs?
105% (per our contract)
500
AZAP 2 changes are received for the CVA Update and it is "Approved for production with changes". But some of the reviewers' comments are inconsistent with our style and are grammatically incorrect. What is the appropriate next step for Discovery to take once this issue is brought to the account team's attention?
In most cases, the account team should notify Paul or Mollie immediately, explaining the inconsistency/error in the reviewer's comments and clearly proposing our solution for resolving them in the Compliance Copy PDF. With Paul or Mollie's approval, Discovery can proceed with making the proposed changes as long as written documentation from the AZAP team can be obtained to approve this change outside of Atlas. When preparing compliance copies, we should NEVER make changes that are inconsistent with the reviewers' comments unless we have brand team approval to do so, otherwise the compliance copy will be rejected or a compliance copy violation will be issed to Paul or Mollie. In some cases, Paul or Mollie will reject our proposed changes and we will be required to submit the Compliance copy as directed.
500
Give an example of a composite asset versus a component.
Variable answer
500
In what circumstances do we consider a tactic "based on" another asset when completing an Atlas submission form?
When the content in both assets in nearly identical and only when the "based on" asset is still approved for use (before expiration)
500
True or False. Margin annotations for clinical references must always be included for both AZAP 1 and 2.
False. Margin annotations are always required for AZAP 1. However, they are only required for AZAP 2 for any references that have been added or changed based on AZAP 1 commments.
500
What is the formula for "Revised % Complete" in the Open PO report?
Revised % Complete = (Past goods receipt + this month's accrual) / total PO amount
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