AZAP Process
Metadata
Atlas System
Referencing & Style Guide
Finance
100
Days in a standard AZAP review cycle
8 days
100
What is a metadata form?
Documentation of usage rights and other permissions for composite assets and components
100
How many digits are in an Atlas number?
7 digits
100
When does the generic name required to be used in promotional materials?
First or most prominent mention (each page or spread)
100
Who is responsible for submitting PO requests to PM (for vendor OOPs)?
Any team member requesting the purchase: -Before any vendor OOP is committed to, the amount should be shared with PM and account to approve -Then the requester should submit a PO request to PM to generate -In most cases, the invoice that the vendor submits should match this PO amount.
200
The FASLODEX App is "Approved for production with changes" after AZAP 2 review. What is the next step in the AZAP process?
Compliance Copy submission
200
Who completes metadata? Who approves metadata?
Completed by Danielle. Approved by the account team
200
For what period of time are assets typically "approved for use" in Atlas?
1 year
200
When should copy add annotations to a project in Huddle?
After first client review
200
What is the invoicing cut off each month?
15th of each month
300
What 5 departments are represented on the AZAP team
PRA, Medical, Medical Resources, Legal, Compliance
300
When should metadata be completed?
Simple Jobs (APS handoff): In parallel with AZAP 1 submission; Complex Jobs (eg, app): CC submission
300
What does "RCD" stand for and what does it mean?
Requested Cleared Date - the date the AZAP team is responsible for completing their 8 day review
300
AZAP no longer requires agencies to annotate certain references for Atlas submissions. Give an example of one of these references.
Pivotal study publication, PI
300
What is a Goods Receipt?
Invoices that have been submitted to/received in Ariba for processing
400
How should AZAP consults be documented by the Account team?
1) Email Consult Outcomes documentation to brand team and agency <24 hours; 2) Submit Work Order to Huddle to make changes; 3) Upload Consult Outcomes to Huddle as a Reference Item for AZAP 1 submission
400
Who ultimately receives metadata forms from agencies and where are they ultimately posted?
GCS receives metadata forms and posts them to Atlas Search
400
Who is responsible for handling Discovery Atlas submissions? Who is ultimately accountable for Discovery Atlas submissions?
Responsible - Maria and Marilyn Accountable - Account team (but really, everyone who touches the project!)
400
When should fact checking be completed in the process?
In preparation/routing for AZAP 1 submission
400
What is the PO tolerance for all approved SOWs?
105% (per our contract)
500
CVA is "Approved for production with changes" after AZAP 2. Reviewers' comments are inconsistent with our style and are grammatically incorrect. Now what?
Account team should notify Paul/Mollie immediately. With Paul/Mollie's approval, Discovery can make the changes, along with getting AZAP approval of new changes outside of Atlas system.
500
Give an example of a composite asset versus a component.
Variable answer
500
When do we consider a tactic "based on" another asset when completing an Atlas submission form?
When the content in both assets in nearly identical and only when the "based on" asset is still approved for use (before expiration)
500
True or False. Margin annotations for clinical references must always be included for both AZAP 1 and 2.
False. Margin annotations are always required for AZAP 1. Only required for AZAP 2 for new/modified references based on AZAP 1 commments.
500
What is the formula for "Revised % Complete" in the Open PO report?
Revised % Complete = (Past goods receipt + this month's accrual) / total PO amount
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