Field Log 101
Every Friday
True or False: It is acceptable for employees to sign using their initials.
FALSE! Employees must LEGALLY provide an actual signature. It does not need to be "perfect," but it CANNOT just be a line or initials.
If a foreman is absent, who will take over filling in their field log and having their crew sign off on their time?
General Foreman
True or False: If multiple operators use the same piece of equipment, that equipment needs to be duplicated in the Field Log so each Operator's time using the equipment can be logged separately.
TRUE!
True or False: If using paper timecards, you should attach a picture of the paper timecard to your Field Log for that day.
True. Use the paperclip icon to take a picture of the paper timecard and attach it to your Field Log. This is MANDATORY in case of audits!!
True or False: If a foreman shares their iPad with another foreman so they can complete their field log on it, the first foreman does NOT need to log out of B2W beforehand.
False. Whoever borrows the iPad needs to sign in to their own B2W account.
Does a Foreman hit "Validate and Save" or "Validate and Submit" when they are done?
Validate and Save (NOT Validate or Validate and Submit)
Fill in the Blank: Foremen must ensure that hours worked match the employee's ____ and ____ work times.
Foremen must ensure that hours worked match the employee's START and STOP work times.
True or False: Incorrect hours worked and incorrect employee names on field logs rarely cause errors.
False. If a foreman gets an error, double check the work start/work stop times and hours entered to make sure they match. If a specific name is displayed in the error message make sure they have the correct employee on the field log by verifying their employee number.
True or False: You can increase your sync speed by splitting your crew members among multiple Field Logs
TRUE. If you have a large number of employees (or equipment, or phase codes) on one Field Log, it will take longer for that Field Log to sync.
True or false: A foreman can sign a crew member's name on their time card if the crew member left site for a medical emergency.
FALSE!!! NEVER do this. You must sign your OWN name and write in the notes that the employee was injured and left site. It is a legal issue AND has caused crew members to not get paid in the past!
If a foreman gets an error or something isn't processing correctly, who on site should they reach out to?
The GF, Field Engineer or Site Admin.
When do Field Logs need to be Validated & Saved by Foremen?
All Field Logs need to be Validated and Saved by EOD. Field Logs must be APPROVED by the FE by 7:00 AM the next day on Mondays and 10:00 AM the next day Tuesday-Sunday.
What does the crew member need to do again if the GF or FE rejects a Field Log and the FM resubmits it?
The crew member must sign off on that time card again.
True or False: You can have your crews sign out for the day while traveling back to the parking lot at EOD.
TRUE! You do not need WiFi to get crew signatures. Just be sure to sync once you are back at the Office Trailer.