Scheduling & Flexibility
If a team member has a 50% remore-hybrid schedule, how might their work week be structured?
A: Working 2–3 days remotely and 2–3 days in person, depending on the agreement made with their supervisor.
Q: When must an unpaid meal period be taken during a shift of five or more hours?
A: Before the end of the fifth hour of the shift.
Q: How often should team members check their email, voicemail, phone calls, and text messages?
A: Team members should check email three times a day, voicemail twice a day, and phone calls and text messages daily on weekdays (and on weekends if needed).
Q: What are the three main objectives of FLY’s Dress Code Policy?
A: Employee safety, professionalism and reputation, and consistency in enforcement.
Q: What are the key guidelines under FLY’s flexible work model regarding location, hours, and scheduling?
A: Staff may work remotely or in-person based on job needs, with ~50% of time expected in person per month; schedules outside the 9–5 workweek must be approved by a supervisor; working out of state requires prior approval; and exempt staff may flex time if required to work on weekends or holidays.
Q: When should team members not schedule PTO, and how much notice is preferred for vacations longer than three days?
A: Team members should not schedule PTO during courses they teach, graduations, mentoring, or key events, and they should give at least two months' notice with a written request using the Vacation Request Form.
Q: What should team members do if they are out of the office?
A: They must set an auto-responder with absence details and an emergency contact.
Q: What are the guidelines for FLY Dress, Casual Dress, and Heightened Dress, and when should each be worn?
Q: What are the guidelines for FLY Dress, Casual Dress, and Heightened Dress, and when should each be worn?
Q: When might FLY team members be expected to work outside of regular business hours?
A: On weekends and during evenings.
Q: What can happen if an employee has excessive absenteeism or tardiness at FLY?
A: Disciplinary action, up to and including termination.
Q: How quickly must team members respond to all communications?
A: All communications must be responded to within 48 hours.
Q: Name three types of clothing that are considered inappropriate to wear at the office, FLY events, or community meetings.
A: Flip flops (or beach/water shoes), halter tops or spaghetti strap shirts less than two inches thick, ripped jeans, leggings or tattered clothing, shorts (unless outdoor event), short skirts (more than an inch above the knee), or clothes that are too revealing or improperly fitting.
Q: What must nonexempt employees do before working overtime?
A: Obtain advance approval from their direct supervisor. It should not exceed more than 3 hours per pay period and if it’s more than 3 hours, flex time is required.
Q: What are the guidelines for reporting absences and what happens if an employee is absent without notice for three or more days?
A: Employees should notify their supervisor as far in advance as possible, and being absent without notice for three or more days may be considered voluntary termination.
Q: What is FLY’s policy regarding staff volunteering for program events?
A: All staff must volunteer for at least one program event annually; non-program staff must volunteer for one program related event each year, and staff should check with their supervisor before confirming to avoid conflicts.