Who's (mainly) responsible?
This person starts the Zoom call
Admin
Zoom Break-Out Rooms
The head chair is kicked out of the Zoom call
One of the co-chairs takes the role of the head chair
This program should be used to combine the sound from multiple microphones
VB Audio Cable
If a mistake is made in recording the passing or failing of an amendment, this should be done
The redo button next to the amendment should be clicked under the amendment history section
This person checks and responds to messages in the Forum Mailbox
Head Chair and Co-Chair
Delegates can call for a Student Officer using this function
"Ask for Help" in Zoom
A delegate forgets to mute themselves and is disrupting the committee
Ask the delegate to mute themselves. If they do not, the committee admin, the host of the meeting, should mute them
This cable is needed to connect the projector to the Admin's computer.
Once a delegate has finished their speech, this should be done
The blue "Yield Floor" button next to their delegation on the platform should be clicked and the quality of their participation should be evaluated
This person monitors the My Forum page on the platform
Admin
Delegates share their clauses with others using this system
My Documents
The Zoom chat is being abused by delegates despite previous reminders on remaining professional
The host of the meeting should disable the Zoom chat. The head chair should remind delegates to be professional and to use the platform for communication
This is the number of microphones that should be used in a committee that uses a hybrid setup
3
If an amendment is unclear or has grammar and spelling issues, this should be done
The co-chair should edit the amendment using the pen function on the platform. If it is too unclear, the delegate should be messaged over the platform for clarification
This person sets up the break-out rooms
Head Chair and Admin
This should be done when delegates are unable to join a break-out room
The host of the meeting moves the delegate into their preferred break-out room and reminds them to install the latest version of Zoom
A delegate experiences severe technical issues in the middle of a speech
Kindly inform the delegate that you will call on them later once they resolved their technical difficulties. Ask them to send you a message via the committee mailbox system when their technology is working again
The three cameras in committees with a hybrid setup should have these purposes
To capture the chairs, to capture the podium speaker, to capture all delegates (the audience)
When amendments to the second degree are submitted orally, they should be submitted in writing here
Committee Discussion Page
This person conducts votes on the platform
Head Chair
These three aspects of a resolution should be edited by the chairs before it is sent to the approval panel
Content, Language, and Formatting
A delegate's actions have been determined by the chairs to be offensive conduct
Chairs will contact the Secretariat and BERMUN directors with a recommendation of a plan of action. BERMUN Directors will contact the participant's director
These items are needed for a hybrid setup (quantities not needed)
Laptops, Microphones, Cameras, Speaker, Projector/Smartboard, Podium, (USB extension cable)
Once an amendment is passed, the resolution should be edited this way (three cases)
Amendment adds a clause: The clause should be added to the end of the resolution
Amendment changes an existing clause: The parts of the clause that were removed should be struck through using the "strikethrough"-function. The additions can be pasted in normally
Amendment strikes a clause: The clause should be struck through using the "strikethrough"-function