Purpose & Attendance
To make decisions regarding policy, finances, and overall management of the association.
What is the purpose of the HOA board meeting?
A formatted outline of topics for the board review and decision making.
What is the HOA board meeting agenda?
A proposal to move forward with, table, or reject an action item or decision.
What is a motion?
The official record of the HOA board of directors.
What are the meeting minutes?
This provides transparency for homeowners regarding board decision making.
What is an open meeting requirement?
Board members and relevant stakeholders such as committee chairpersons.
Who is typically in attendance at HOA board meetings?
To assist the president in keeping the meeting on track and to provide relevant and timely information to the board.
What is the role of the HOA manager during a board meeting?
Parliamentary procedure, the most well known, being Roberts Rules of Order.
What is the process for orderly discussion and decision-making during a board meeting?
Ratification by HOA board members at a meeting with a quorum.
How are decisions taken outside of HOA board meeting memorialized in the official record?
This MN statute provides transparency for homeowners in regard HOA board actions.
What is MCIOA?
The minimum number of board members required to conduct business at an HOA board meeting.
What is a quorum?
To read and review relevant information prior to the meeting and come prepared to make decisions.
What is expected of HOA board members during a board meeting?
These individuals may speak during an open forum but once the meeting is called to order, only when recognized by the board.
When may homeowners bring questions or concerns before the HOA board at a board meeting?
This officer is responsible for proper preparation of the meeting minutes.
Who is the Secretary of the HOA board?
These items may be covered in a closed or executive session.
What are individual delinquencies, personnel issues, or pending or current legal issues?
This person creates and distributes the agenda.
Who is the association manager?
The three necessary components of the voting process in the HOA board meeting.
What is a motion, second, and vote?
Unless otherwise noted in the governing documents, this board member has the same rights to make a motion, discuss, and vote, as all the others.
Who is the president of the HOA board?
Items previously discussed and awaiting the HOA board decision.
What is Old Business?
The acronym MCIOA refers to this statute.
What is the Minnesota Common Interest Ownership Act?