Productivity 101
Someone who works 5 eight hour shifts per week
What is 1.0 FTE?
These two types of files are needed from the client finance to populate the tracker
What is payroll data and unit of service data (volume)?
What are the assessment files?
People involved in pay code mapping
Who are the analyst/associate owning the tracker, project leadership, and client counterpart from finance?
Do not select this item when using the Productivity Tracker
What is "Enable Content"?
The sum of direct and indirect hours than an employee uses to to perform his/her job
What are worked hours?
On this tab, department leaders can select their department and view their current performance to the baseline and rolling 4 pay period
What is the CC Scorecard Tab?
This tab will determine if a new cost center was added since the last pay period
What is the CC Check Tab?
This important pay code category is sometimes incorrectly defined as non-productive time by clients?
What is Education, Meeting, Orientation?
This item is sometimes not reflective of all the work a department completes, but is the most accurate measurement and should be measured on a pay period basis
What is unit of service?
All non-worked hours, e.g., sick days, holidays, vacation, bereavement, jury duty
What are non productive hours?
The 3 main time periods of data needed to populate the tracker
What is the baseline, refresh, and recurring data pulls?
Ensure this timeframe is correct before calculating FTEs
What is the pay period? (sometimes is weekly not bi-weekly)
A shift differential pay code is coded as this
What is dollars only?
Positions excluded in the AROP analysis
What are manager and above, and providers
Target worked hours compared to actual worked hours
What is the productivity index?
Sometimes not included in payroll, this important type of labor can be accounted for by invoices
What is agency?
The five tabs that make up the Payroll Detail File
What are the data, pay code check, cost center check, payroll detail, and total FTEs
What is on-call?
Type of Hours accounted for in the AROP Analysis
What is all paycodes except dollars only and ignore?
The WHPUOS for a department that has 5 worked FTEs and 1000 visits per pay period (bi-weekly).
What is .4 WHPUOS?
For this job description, it is important to check with your project leadership if you would like to include them in the tracker
What are providers?
It is important to include this type of pay code in worked and paid hours even if it is not in the original payroll file
What is agency?
If the AROP for this pay code is lower than regular pay, it is most likely only accounting for the additional dollars employees get paid. We should exclude hours to avoid double counting.
What is OT?
The components that make up adjusted discharges and adjusted patient days will need to be requested on a monthly basis and be calculated in this file?
What is the facility stats file from the assessment?