Accounting 101
Mechanism to record or adjust the accounting on a financial transaction
What is Journal Entry (JE)?
Order type in TREQ for setting up standing orders, getting approval for events, etc.
What is Other Pre-Authorization?
Payment for a special service that does not legally or traditionally require payment.
What is honorarium?
When setting up a Purchase Order in TREQ, the Budget Manager assigns the task to this person, who then assigns it to the correct processor.
Who is Viji?
This internal request tracking system collects approvals and allows for the review of all travel and requisitions.
What is TREQ?
Payroll corrections, including adding or changing distributions of an employee for past (or completed) pay.
What is Payroll Accounting Adjustment (PAA)?
+ Task on a TREQ that replaces packing slips and emails.
What is Delivery Confirmation?
Reimbursement to UW Employees for purchases related to UW Business.
What is Expense Report?
This role provides guidance and assistance to the PI) throughout the contract process.
What is a Budget Manager?
This department sends Unauthorized Purchase questions for units to respond to and may escalate issues to supervisors or the Dean if violations persist.
What is Purchasing?
The money a company owes to others for things they’ve bought but haven’t paid for yet.
What is Accounts Payable?
This role reviews whether an order is allowable, allocable, and reasonable before approval.
What is a Budget Manager?
One-time loaded VISA prepaid cards
Procurement Service is responsible for managing the process.
What is Competitive Solicitation?
The maximum amount without requiring additional approval from central office
What is the direct buy limit?
On a balance sheet, what’s left after paying all debts.
In TREQ, we need itemized receipts, a statement of work, and information to place the order, depending on the nature of the request.
What is supporting documentation?
We collect this type of information for MPs by sending a PowerForm/DocuSign email?
What is payee information?
A commitment made by an employee or department outside its authority.
What is an unauthorized purchase?
Cloud based automated system designed to optimize our invoicing.
What is GHX?
Money or value going out of an account.
What is a credit?
Generally this is you. If you are entering an order on behalf of someone else, change this to that COE person.
What is Project Owner?
This payment method is selected when the supplier is or can be registered and the payment amount is under $10,000.
What is a supplier invoice?
These entities are prohibited from signing contracts on behalf of the Purchasing department.
What are units?
These three resources are available for assistance with procurement and travel-related inquiries at the university.
What are the UW Procurement and Travel site, Office Hours, and HelpDesk?