Purchasing
You should have one of these in place PRIOR to ordering goods or services.
What is a Purchase Order?
Over 70% of most school districts' expenditures.
What is salary and benefits?
The 480 code is used to record these expenditures.
What is textbooks?
As long as you have an approved conference request form, a purchase order is not necessary (True/False).
What is False?
These two administrators maintain chicken coops.
Who are Mike Hynes and Brian Graham?
Purchases between $2,000-$5,000 require this number of verbal quotes.
What is three (3)?
These two sources of revenue account for the majority of a school district's income.
What is tax levy and state aid?
The principal operating fund for for NY State school Districts.
What is the "A" or General Fund?
A name badge or certificate of completion from a conference are acceptable forms of this.
What is Proof of Attendance?
The number of Board Members at Port Washington.
What is Seven (7)?
The only BOE appointed person authorized to obligate funds for purchases.
Who is the Purchasing Agent? (Jessica Mack)
If a budget fails, this budget may be required.
What is a contingent budget?
Budget transfers into this code are NOT permitted.
What is the equipment code or the 200 code?
This item is reimbursable when attending a conference in NY State: A) Hotel Sales Tax. (B) Alcohol C) Souvenirs (D) None of The Above
What is "D" None of The Above?
The approximate number of Students at Port Washington School District.
What is 5,200?
If one of these is utilized when making a purchase over $20K then a formal bid is not necessary.
What is A sole source item, a BOCES contract, a county contract or a state contract (anyone of these is acceptable)
A budgeting technique that starts from the ground up. All expenses must be justified.
What is zero-based budgeting?
A budget transfer over this amount requires Board of Ed approval.
What is $10,000?
Conference & Travel can be paid for under a A) 150 salary code (B) 200 - Equipment, (C) 400 - Contractual, or (D) 450 - Supply code
What is "C" contractual code?
The approximate number of employees at Port Washington UFSD.
What is 1,000?
All contracts must be signed by this person in order for them to be valid.
Who is the BOE President or his designee.
This Tuesday in May is when NY State Law requires districts to hold Board Trustee Elections and budget votes.
What is the Third Tuesday?
This report should be reviewed at least once a month to monitor codes and evaluate your budget.
What is Appropriation Status Report?
Mileage reimbursement should not include an employees normal mileage commuting to and from work. (True/False)
What is True?
The name of the District's financial software.
What is n'vision?