Small Purchase
Purchases that do not exceed $10,000
What is a small purchase?
Invitation to Bid
NMIAC §70-30.3-205
What does ITB stand for?
Homeland security, critical infrastructure, or defense-related services
What are allowable instances for sole source procurement?
Unauthorized commitment
What is a ratificaiton?
Laptop, docking stations, monitors, keyboards, mouse, headphones, video camera, webcams, etc.
What are examples of desktop computers and accessories?
Three (3) quotations required.
What is required for purchases that exceed $10,000 but is equal or less than $50,000?
Contract terms and any bonding requirements.
What is 5th item required for ITBs - Competitive Sealed Bidding?
Used when sealed bidding is not practical.
When do you use emergency procurement?
Allowable reasons for ratification
What are goods/services benefiting the government?
Intentionally staying below approval thresholds but making duplicate purchases.
What is a split purchase?
Expenditure authority certifies in writing & shows proof of requests.
What is required if fewer than three vendors respond/provide a quote?
§ 70-30.3-201
What is the Public Notice administrative Code for ITB?
RPP requirements, terms, proposal info, and evaluation factors.
What must be included in Emergency Procurement RFPs?
Director
Who issues the approval or written denial for ratifications?
A purchase order that is used for the acquisition of assorted commodities or services from a known vendor
What is a blanket Purchase Order?
$10,000 – $250,000
What is the threshold for Federal Funded Purchases?
Brand-specific descriptions
What is not allowed to be listed in the ITB/RFP?
Qualified evaluators.
Who evaluates Emergency Procurement RFP evaluations?
Attorney General
Who concurs with the Director's recommendation?
When special circumstances require professional services for the purpose of facilitating the process of obtaining needed critical infrastructure.
What is expedited procurement?
Purchase orders may be used if for items over $250,000
What are GSA Purchases?
Attorney General
Successful bidder
Who is the advantageous offeror?
Disciplinary or criminal charges.
What is a consequence for unauthorized actions?
Can cause delay audits, cause compliance issues, or lead to rejected reimbursements.
What is inadequate documentation?