Cardiology Jeopardy

Travel Guidelines

100

How many pieces of luggage per trip each way will the University reimburse the faculty? 

1 piece of luggage 

200

What is the cost to book a flight through travel agencies?

$27 for booking by telephone

$6.50 for booking through Concur online

300

What's the daily average maximum for hotel?

$275, excluding taxes and fees (reference Travel Expense Limits and Maximum Reimbursement Rates)

400

If a faculty member cannot stay at the conference hotel because it's already full and stays at another hotel that is above the UTSW rate, what form would you use to obtain approval to get it reimbursed?

Expense Exception Request (reference the Accounting Document Library)  

500

True or False: When traveling within the DFW metroplex (Collin, Dallas, Denton, Ellis, Hunt, Kaufman, Johnson, Parker, Tarrant, and Wise counties) if expected expenses are under $200 (does not include registration fee paid with the OneCard or an IDR) do you need to do a Travel Auth? 

Yes. (reference Travel Procedures)

Travel Auth's

100

What system must all travel authorizations be formally submitted?

PeopleSoft

200

Travel Authorizations should be submitted as soon as possible but no later than how many days prior to travel? 

7 days (reference Travel Authorization and Responsibility Procedures)

300

UTSW is currently following the travel restrictions to foreign adversary countries as per Federal Law. Name three of the six countries, currently under this restricted travel. 

China, Russia, Iran, North Korea, Cuba, Venezuela (reference Executive Order GA48/International Travel Guidelines Travel Oversight Committee)

400

Claims for travel expense(s) left unreported or submitted, after what period of time will not be paid? 

6 months (reference Travel Authorization Procedure)

500

For Host Paid International Trips, what should be submitted to Risk & Insurance in order to be enrolled in UTSW travel insurance program? 

Flight Itinerary and Lodging information (reference Stephanie Nichols Travel Presentation)

Expense Reports

100

True or False: Alcohol is allowed for a recruitment dinner if the recruit is 21 years old or older?

True (reference Meal Limit Matrix)

200

What is the maximum gratuity for good service is (blank percentage) of the meal and is included in the meal limits.

20% (Reference the Meal Limit Matrix)

300

How many days do you have to submit an expense report before the income becomes taxable? 

120 days (reference expense report - travel submitter)

400

When meals with 2 or more individuals are included in the business entertainment expense, what should be submitted to the travel expense report? 

List of attendees and credit card itemized receipt. (Reference Travel Procedures)

500

What is the percent of expense reports that gets audited by Accounting? 

25% (reference Stephanie Nichols Travel Refresher Presentation)

Timekeeping

100

Any request for historical edits may be made where?

MyTime System Administrator. 

200

How often do you have to approve the timecards? 

Every two weeks for non-exempt and monthly for exempt (MyTime guidelines)

300

For less than 5 days of PTO, how many days in advance should you request PTO? 

At least 7 days

400

Non-exempt employees having missed punches totaling more than (blank) in any month are to be reviewed by the manager for coaching and performance management.

5 days (reference Time Management for Timekeepers and Approvers)

500

What happens if an official holiday falls on an employee’s regularly scheduled day off?

Eligible employees who are not scheduled and do no work on a holiday will be granted the same number of holiday hours each year as employees who do work the official work hours of the institution, proportionate to their FTE status. The granted holiday hours will be added to the employee's floating holiday bucket, which will not expire.

Misc.

100

What does PACT stand for?

P - Problem Solving
A - Ability, Attitude, & Accountability
C - Communications & Compassion
T - Teamwork 

(reference UTSW HR)

200

What is the maximum number of one single transaction on the OneCard?

$3,000 (reference the OneCard accounting and fiscal services).

300

What status indicates a OneCard reconciliation is ready to be approved.

 Verified (reference OneCard Program CitiBank Procedures and Guidelines) 

400

The department will fund the amount equivalent to what level of parking for all clinical faculty? 

Faculty General Parking (reference Faculty Parking-Department Paid Parking and Procedures)

500

If a faculty member starts in November, how many months of parking will you need to submit?

10 months (reference Parking Services)