Admin
Normally begins after award and continues until final payment is made and the contract files are closed.
What is Contract Administration?
Only person empowered to execute contract modifications on behalf of the government.
What is a CO acting w/in the scope of their authority?
Contractor performance delays can be categorized under two headings:
What are Excusable and Non-excusable?
An invoice payment reduction offered for payments received prior to the actual due date.
What is prompt payment discount?
This form is used for amendments and modifications.
What is SF30 - Amendment of Solicitation/Modification of Contract?
In most cases, administration (follow-up) in simplified acquisitions is done by
What is Exception?
Contract modifications come in two broad categories
What are bilateral and unilateral?
A delinquency notice that is issued when the CO is considering terminating for default.
What is Cure Notice?
Contracts and related documents at or below the SAT (not construction) must be retained for
6 years after final payment
The preferred means to purchase and pay for micro-purchases.
What is GPC?
Objectives supported by performance monitoring, include
• Identifying potential delinquencies
• Isolating specific performance problems
• Revealing actual or anticipated default
Used to correct typographical mistakes, change appropriation data, or change the paying office.
What are administrative changes?
Changes in requirements due to program realignment. might call for this type of determination.
What is Termination for Convenience (T4C)?
Contractor payments are made using EFT mechanisms using information submitted through this system.
System for Award Management (SAM)
This form is the Contract Completion Statement.
What is DD Form 1594?
Methods available for post-award conferences.
What are letter, teleconference, and face to face?
"Changes" clause are found at these FAR references.
What are FAR 52.243-1 through 5?
Has overall responsibility for administration of the DO(s) and will serve as liaison between the contractors and ordering offices, assist in expediting orders, and ensure compliance w/contract requirements.
What is the procuring office CO?
Three types of payments used in commercial purchases.
What are commercial advance, Commercial interim, & delivery payment?
The requirements of FAR ____ apply when terminating contracts for commercial items; not FAR _____.
What are FAR Parts 12 & 49?
These two warranties protect the government and provide possible remedies if items are received that do not work properly.
What are Implied and Express Warranties?
The CO may exercise options only after determining
• Funds are available;
• The requirement covered by the option fulfills an existing government need;
• Exercise of the option is the most advantageous method of fulfilling the government’s need, price and other factors considered; and
• The option was synopsized in accordance with FAR Part 5, unless exempted IAW 5.202
If it’s not in the government’s best interest to terminate the contract, consider one of the following actions:
• Allow the contractor to continue performance under a revised delivery schedule;
• Permit the contractor to continue performance through an arrangement with a third party, provided the rights of the government are adequately protected
• If the requirement no longer exists and the contractor is not liable to the government, issue a no-cost termination settlement agreement
Fast Payment Procedures provides for payment for supplies based on the contractor's submission of an invoice that constitutes a certification that the contractor –
• Has delivered the supplies to a post office, common carrier, or point of first receipt by the government; and
• Shall replace, repair, or correct supplies not received at destination, damaged in transit, or not conforming to purchase agreements
The least preferred method of contract financing and generally should not be authorized if other types of financing are available.
What are advance payments?