AR/AP Procedures
What is required to process a new vendor?
An invoice along with a W9.
What is the name of Jaime's cat?
Damien
The Scope of Work.
When and where are approved minutes submitted?
The day after the meeting to minutes@akam.com.
Who should be present at an annual meeting?
Manager & Assistant
Oversight
Auditor/Firm
Where are the Alteration, repair, and legal fees submitted through?
The Charge Back Request
Besides heading the best department at Akam, what is Chris Alker also good at?
Where does the alteration fee submittal form get submitted?
Theresa Lloyd's mailbox
Should minutes include everything that was discussed during the meeting?
They should not - High Level topics only.
Where can you find the information on when notices should be sent out to shareholders/owners?
What is the amount in which Financial Analyst approval is needed for a check request?
What is Steven's cell number?
YOU ALL SHOULD HAVE IT!
Ex. Kitchen remodeling with new fixtures in existing locations and configurations and floor replacement fall under what category?
Minor Alteration Repair
Are minutes taken during the meeting?
They should not be - take down notes and write the minutes the next day using your notes.
All new Board Members must receive a ___ the day after the meeting.
Board Book.
A) Cover Page Letter from Michael Rogoff (tailored to member)
B) Board Contact List
C) Minutes of Board meetings from the prior 6 months
D) Board Agenda Packages from the past 3 meetings
E) Most recent monthly financial statement
F) Audited Financials
G) Proprietary Lease (if a Coop)
H) By-Laws
I) House Rules
After what day of each month or late fees charged to an account?
The 10th of each month.
What is Stefani J. favorite series?
Harry Potter!
Who reviews a major alteration and advises the board on approval?
The buildings architect.
The secretary of the board.
What is the timeline for the post annual checklist to be submitted?
Three days after the meeting.
What approval is needed for priority mail delivery to a vendor?
Approval from Andy L. or Mark K.
What figurines does Andy L. like to collect?
Elephants!
At what stage are the DOB Letter of completion, sign offs, and architects letter needed?
During the Closing Procedures
When are minutes NOT taken during a meeting?
When there is no quorum but notes should always be taken.
What is one major document that must be presented at an annual meeting?