Forms
What form needs to be submitted daily for Force Account work?
Form 316, "Daily Report of Force Account Work"
When does the contractor have to pay subcontractors to follow prompt payment requirements?
Within 10 days of TxDOT paying the Prime for the work done. Retainage may be held.
What type of projects require FHWA Area Engineer approval for change orders?
Projects of Division Interest (PoDI) depended on the FHWA agreement.
What is one thing that should be done if unanticipated hazardous materials are found in the project?
Suspend work in the impacted area and consider a time extension.
Relocate the contractor to avoid/minimize construction downtime.
Contact District ENV coordinator to evaluate and determine if special action is needed.
Secure the area for worker and public safety.
Notify the AE and DCO
What are Supplemental Agreements used for?
Assign the contract from one entity to another.
Change the legal name of the contractor.
Settle disputes involving a Surety.
Starting with May 2020 letting, which form should be used as the preconstruction agenda?
Form 2796
How often should contractor performance evaluations be conducted?
Interim evaluations - Annually
Final evaluation - Before running the Final Estimate
What types of projects does the DBE program apply to?
All highway improvement contracts involving federal funds that include a DBE goal.
What is one exception for the Buy America requirement?
The cost doesn't exceed $2,500 or 0.1% of the total contract cost (whichever is greater)
The material is temporarily installed.
The contract was awarded based on an alternate bid item for foreign source steel or iron product.
How often should labor interviews be conducted?
3 employee labor interviews should be conducted for each project per quarter.
When is a Texas Ethics Commission (TEC) Form 1295 required?
Whenever there is a CO with a value greater or equal to $1 million OR
If the cumulative COs increase the contract amount by $1 million or more.
What is the max amount of work that can be subcontracted?
70% of the total original contract amount.
How often should the Local Government Project Procedures (LGPP) Qualification Program be completed?
Once every 3 years.
What type of materials are eligible for Material on Hand (MOH) payments?
Nonperishable items with an invoice greater than $1,000.
What occurs when a claim is filed by the contractor?
CST - Claims Section reviews the claim and provides a complete report to the contractor, District, and Contract Claims Committee (CCC). The CCC ultimately decides the proposed disposition of the claim.
What is Form 599 used for and how should it be filed?
Traffic Control Devices Inspection Checklist
File it separate from the project files and do not disclose. Do not make any copies.
When should Priority 1 and Priority 2 TCP deficiencies be corrected?
Priority 1 - Immediately
Priority 2 - Within 7 days
Where can you find the list of posters required on the project site bulletin boards?
CCAM Chapter 17 or FHWA website.
When may material be purchased from the contractor?
If the restocking fee is greater than the cost of the materials to be purchased. &
Contractor suitably stores/stockpiles material
Materials meet contract requirements when State takes ownership
What should be done when defaulting a contractor with a performance bond?
Always coordinate the default process with CST. Construction Support will coordinate the Takeover Agreement with the Surety for Construction projects.
When should Form 2146 be used?
Form 2146 can be used as a guide when creating change orders. It includes a checklist, reason code list, and Third-party notification sheet.
What are the requirements for the Contractor's superintendent?
Competent English-speaking
Experienced with the work and capable of reading and understanding the contract.
Available at all times and able to receive instructions and act for the contractor.
Which FHWA form needs to be physically incorporated into each construction contract, subcontracts, and lower-tier subcontracts with federal-aid funds?
Form FHWA-1273, "Required Contract Provisions - Federal-Aid Construction Contracts"
What document should be used to determine the appropriate testing procedures for materials?
When is a TDLR inspection required?
When the project has $50,000 worth of pedestrian elements. If that value is exceeded through COs ensure to have the RAS review and register the project plans prior to completion.