Officers
Name 5 methods of conducting a vote
Rising Roll call
Show of hands Voting cards
Ballot Mail
Absentee Proxy
Machine or electronic Voice
Unanimous consent
What is a friendly amendment and how is it handled?
A friendly amendment is one that is in sympathy with the main motion and hopefully improves the chance of the main motion being adopted. It is handled like any other motion once the main motion has been stated by the chair. Before the motion maker can accept the alteration without permission of the assembly.
A motion to postpone a main motion indefinitely is adopted.
What is the effect of this motion?
How long does that effect last?
It kills or suppresses the motion for the duration of the session and avoids a direct vote on the question. (11:1)
It lasts for the duration of the session. (half credit if they say meeting) (11:1)
A motion to Recess is pending when no other business is pending. Is this motion debatable? Please Explain?
1. Yes, it would be debatable because it is an incidental main motion. (20:3)
A member makes a Main Motion, what are the next two steps in processing the Main Motion?
First step: Another member seconds the Main Motion. Second step: The chair states the question on the Main Motion.
What is the total time for debate for any debatable motion for the entire group?
There is no length of debate for the entire group!
Explain the use of the gavel in the FFA Manual and
Robert’s Rules of Order. How are they different?
“In FFA, 3 taps to rise, 2 taps to call a meeting to order,
one tap to be seated, at the conclusion of a motion, and for
announcement of an adjournment.
RONR One tap to adjourn or recess.
Light raps for a breach in decorum (61:10)
A member moves to Postpone a motion until the meeting after next. Is this motion in order and explain your answer?
No! This motion is out of order because you cannot postpone a motion beyond the next meeting. In cases where no more than a quarterly time interval will elapse between sessions, a question can be postponed until, but not beyond, the next regular business session. (14:6)
Robert’s Rules of Order says it is inadvisable to raise Points of Order on minor irregularities under certain conditions. Can you explain what is meant by that?
When it is clear that no one’s rights are being infringed upon and no real harm is being done to the proper transaction of business. (23:4)
Name the motion you would use to consult informally with other members outside the meeting room?
Recess
According to the National FFA manual, what three optional officers might a chapter elect that also have opening ceremony parts?
Parliamentarian, Historian, Chaplain (p. 53)
Name the motion that sends a Main Motion to a
relatively small group of selected persons.
Commit or Refer
When can a motion that was postponed indefinitely be renewed?
Next or subsequent session
Assume that you are the presiding officer at a chapter meeting and a Point of Order is raised about a controversial matter of procedure. You do not want to make the decision. What options do you have as the presiding officer about making the ruling?
The options available to the presiding officer are to
Make the ruling!
Put the decision to a vote of the assembly!
(23:3)
There are 6 types of improper amendments, please name 3 of them.
One that changes one form of amendment to another
2) One that would have the effect of converting one
parliamentary motion into another. 12:22(5)
3) One that makes it the negation of the main motion
4) One that strikes enacting words.
5) One that makes the motion as amended out of order.
6) One that is not germane to the underlying motion.
According to the FFA manual what five things should the secretary have on hand for each meeting?
Secretary’s file
Copy of the POA, including all standing and special committees
Official FFA Manual
Official FFA Student Handbook
The Chapter constitution and bylaws
Must the presiding officer take a vote on the
privileged motion, Raise a Question of Privilege?
No
Before the motion to “call for the Previous Question” is voted upon, another member rises, is recognized by the chair, and moves to “call for the Previous Question on all pending matters.” It is seconded. How should the chairman proceed?
The chair should state the motion to call for the previous question on all pending matters and if it is adopted ignore the previous motion for the Previous Question. The vote is taken first on the motion that would order the Previous Question on the largest number of motions; if this fails then on the next smaller number, and so on, until one is adopted or until all of the motions for Previous Question are rejected. (16:5)
1. If a member doubts the announced outcome of a standing vote, can they call for a Division of the Assembly? Please Explain
1. No, division is a call for a standing vote and
duplication of votes is dilatory.
When is a show of hands instead of standing
allowed for a Division of the Assembly?
Never
What are four of the six duties of the Sentinel as listed in the Official FFA Manual?
Assist the president in maintaining order.
• Keep the meeting room, chapter equipment and
supplies in proper condition.
• Welcome guests and visitors.
• Keep the meeting room comfortable.
• Take charge of candidates for degree ceremonies.
• Assist with special features and refreshments.
There are 5 types of committees listed in Robert Rules of order but only two of them are listed as types of ordinary committees. Name the two types of ordinary committees, how long each continues to exist, and how they are created?
Standing Committees are created via special rule or in the bylaws and exist until the bylaws are changed or the organizations ceases to exist.
Special committees are created via a motion to do so and cease to exist when the final report of the committee is given.
A proposal to amend the bylaws is pending. An amendment to that proposal is offered. Can the amendment just proposed be amended, why or why not?
can be adopted by a majority vote without notice, but are subject to the restrictions on the extent of the changes they propose. (57:10). So, yes, it can be amended because the bylaw amendment is a main motion and subject to primary and secondary amendment. This would be a secondary amendment.
However, if the bylaws require previous notice for their amendment, or if they do not, but notice has been given and a majority of the entire membership is not present, no amendment to the bylaw amendment is in order that increases the modification of the article or provision to be amended. (57:11)
Name two motions that are permitted in this event that may interrupt a member speaking at a regular FFA chapter meeting.
1. Raise a Question of Privilege
2. Point of Order
3. Parliamentary Inquiry
4. Division of the Assembly
The content in the chair’s announcement of the result of a vote on a Main Motion has three parts. The last part states the effect of the vote. What are the first two parts in order?
1st Part: Report of the voting (which side has it). 2nd Part: A declaration that the motion is adopted or lost.