Opening Packets/Notebooks
This person’s initials should be in the last column of the roster.
Who is the instructor?
This is what instructors can use when they’re not sure how a student’s time should be rounded.
What is the electronic time rounder?
Closeout documents (i.e., roster, student sign-in sheets) should be completed in _____?
What is pencil only?
Use this Forsyth Tech account to hold class when campus is closed for inclement weather, etc.
What is Zoom?
Number of instructional hours students need between a placement and a progress test.
What is 40 for ABE & HSE or 50 for ESL?
If these two items are missing on the timesheet, the student’s time cannot be counted.
What are the student’s initials and the instructor’s signature?
These are the required fields a student has to complete for their time to be entered and approved in Advansys.
What are the time in, time out, and student initials?
Auditors prefer this on the class attendance reports, but will accept this as an alternative.
What is a wet/ink signature or an email attestation from the instructor's FTCC account or digital signature made in Advansys
These are ways that ESL and HSE students can get more hours and practice away from class.
What are Essential Ed and/or Burlington English?
This is a class offered in the afternoons and evenings to help students build their computer skills. If they pass the required number of modules with a score of 80% or better, they will get a free Chromebook or tablet
What is Digital Literacy?
This is a student’s registration date.
What is the date of the first class that the student attended?
This is how often attendance should be entered into Advansys.
What is weekly?
A student timesheet in February includes instructional hours on March 1. This is the date the instructor should use when signing the timesheet.
March 1. The instructor should date the timesheet using the last instructional date recorded on that timesheet, even if it falls in the following month.
A place where students can use the computers to work in Essential Ed, Burlington English, resumes, etc. Instructors can also bring their classes here to work occasionally.
What is the Open Lab in room 3?
A staff member from testing can send these to instructors or give them directly to a student.
What are progress test results?
Students cannot be registered in a course until this document is submitted to the coordinator and data team.
What is the class roster?
This is the cut off when students can’t be added to a membership class roster.
What is the census date?
This is what to do when a student has forgotten to initial instructional hour entries.
What is do not record the hours in Advansys. Have the student initial the missing entries first. Instructors are responsible for identifying and correcting missing initials before recording instructional hours.
The form all instructors and staff must sign twice per year as a requirement of our federal grant.
What are Time & Effort forms?
Two reasons that Instructors should keep an updated student contact list.
What is to inform students of any last-minute changes to the class schedule or to follow-up on a student’s absence?
These are two common errors on the students’ sign-in sheet.
What are missing instructor’s signature and date at the bottom of the sheet?
What is incorrect time rounding?
What are missing student’s initials?
What is an incomplete top section?
What is a student’s name that doesn’t match their registered name?
What are incorrect student ID numbers or course section numbers?
What is an erased and corrected time entry?
These are the three ways students in a membership class can make up time when a class is canceled.
What is in Zoom/Teams class, through working online, or completing paper packets?
An instructor taught a class via Zoom and would record the instructional hours in this way.
Record the instructional hours in the time entry section, just as you would for a face-to-face class. Do not record Zoom instruction as proxy hours. Write "ZOOM" in place of the student's initials for that class session. If the class was held on its regularly scheduled day, record the hours on that date. If the Zoom session was a make-up class, record it as an additional class date at the bottom of the timesheet.
This information can be sent through TechAlert.
What is a notice of college closures or delayed openings?
What are power outages or other issues affecting one or more college buildings?
What are alerts of criminal/police activity in the college areas?
An instructor taught a class via Zoom. This should be included with the final closeout packet.
The Zoom attendance report. The Zoom attendance report is required documentation to verify student attendance for instructional hours conducted via Zoom.