Contract Routing
Name the 2 project types we route for signature
CON1's & SRCG's
Who is the Sr. Director of the Engagement Services Team
Rochelle Santiago
When a supplier has less than 3 employees, who is tasked to review?
Kerry Kiley
If a supplier has an alternative name, where do we store that name?
In the suppliers WSS Profile under Additional Information --> Alternative Business Name (Alias)
When creating a new supplier record for the NDA, what tag do we include in the supplier profile?
Prospective Supplier (NDA)
(Page 209 in the GPO Desktop Instructions)
True or False: Deal Summaries are required for all agreements over 100K
False: Only if over 1M
*Unless there's a documented exception*
What is the maximum amount a requester can pay using their Corporate Card?
Less than or equal to $1,000 - Anything more than this amount requires written approval from GPO leadership and a submission to WSS for a Purchase Order
If "Yes" is selected for Does this impact or involve Workday products? What team do we have to send the project to?
Sourcing
What are the default payment terms for NEW's
Net 60
If we're not using our Pre-Signed version of the NDA, Who has the authority to sign NDA's
Global Sourcing Manager or higher
All $0 agreements (excluding NDA's) need to be signed by who?
A Director or above
Which of the following locations are considered GPO Hubs
Pleasanton (HQ), Salt Lake City, Atlanta, Costa Rica (in development), Singapore, Dublin
What category is required to go to Sourcing regardless of the ask or spend?
Software
What WSS categories do not require Sourcing Approval prior to onboarding?
1. Meeting and Events / All sub-categories
2. Sponsorship Suppliers
Who should we assign the task of reviewing redlines or supplier NDAs?
Scott Spencer
If a CD member sends an agreement for signature without a buyer being involved, who completes the hub project after the contract has been fully signed?
Concierge Desk
Who can assist requestors with Invoice questions
Accounts Payable
If a requester is unsure of the Spend Category, who can they reach out to?
Their FP&A Partner
Updates to payment terms are handled by who?
Sourcing Managers
Who is the original signer in our Pre-Signed NDA template
Chris Hong
If an agreement was signed outside of our DocuSign system, what worktag do we use before marking the record as Approved/Active
S&T Contract Review - By doing this, we are ensuring the fully executed agreement is pushed into Evisort by our Systems and Tools team.
What team assists with helping our business requesters with identifying applicable Project Worktags
FP&A Partner's
True or False: Charitable Contributions (Corporate Donations) is a self serve purchase request
True, these are listed on our Landing Page as Self-Service then prompted to answer a few questions. After that, our BuyDesk team will handle it as a LIRE project.
What 2 reviews do we do before sending out onboarding forms?
World check and RPL
What is the naming convention for NDA file?
FINAL_Supplier Name_Supplier Mutual NDA_Date_WSS ID