Hospitality & Business
Two items that must be submitted quarterly, bi-annually, or when the total reaches $100.
What are parking & mileage (out-of-pocket) expenses?
Details are on file in department & available for audit.
What is the (only approved) justification for human participant expenses?
This can be in the form of a departmental or individual card.
What is the P-card?
Accounting adjusting period for non-payroll cost transfers only.
What is 913?
Alcohol.
What can only be paid for via Foundation funds?
May be rounded up to the nearest full dollar.
What are tips?
Federally defined term that includes non-employees for conferences or training.
What are participant (support) costs?
Monitors corporate card compliance & can suspend cards for any reason.
Who is the Chief Financial Manager (or delegate)?
Combined these two items cover Who, What, Where, When, Why, & How Much.
What is backup documentation and justification?
Letter outlining donated fund use that is signed by donor, UMF, & UMN.
What is the Memorandum of Agreement (MOA)?
Maximum allowed amount for flowers.
What is $150?
Per policy, the least preferred acceptable method to pay human participants.
What is a payment to a third party?
When given to an employee must be reported to Human Resources.
What is a gift card?
Teaching, research, & outreach.
What is the University's mission?
(research & discovery, teaching & learning, outreach & public service)
Consolidated Endowment Fund (CEF), the Group Income Pool (GIP), & the Permanent University Fund (PUF) are examples of this.
What are investment accounts? (or pools)
Social events, such as birthdays or holiday parties.
What are unallowable (business/hospitality) expenses?
The web-based platform used to confirm a protocol number.
What is ETHOS? (Ethical Oversight Submission System)
PPDCs are used to pay stipends & travel reimbursements for non-employees, students, & ___________.
What are human participants?
The current Controller.
Who is Mollie Viola?
This does not include the "Payout" section on the Fund Statement.
What is a demand fund?
The two kinds of student groups.
What are Campus Life Programs (CLP) & Registered Student Organizations (RSO)?
The web-based platform used to expedite the registration, delivery, reporting, payment, & automation of non-credit courses & conference curriculum.
What is DORS? (Destiny One Registration System)
Research animals, personal expenses, radioactive materials, & capital equipment cannot be paid for by these two methods.
What are items that cannot be purchased by both T&E-cards & P-cards?
Organizational level of the University defined for financial management purposes. Generally it is a campus, college or administrative/support unit led by a vice president, chancellor or dean.
What is a Resource Responsibility Center (RRC)?
Report to determine if a Foundation fund has not been used for over 2 years.
What is the Dormant Funds report?