Column 1:
CET 42
Column 2:
CET 42
CET 45
CET Wild Card
100
What is the process for recruiting Board Members? And from what population do you recruit?
The CEO will recruit Board members through the use of the Porpellus website. The Board will then interview all potential members before a decision is made. Board Bylaw 6.1 discusses the Board process for reviewing and integrating new Board members.
100
What is the process for tracking and monitoring motions? What evidence is there that this is being followed?
What are 1. Minutes 2. Online Registry
100
Does organizational planning consider all stakeholders? If so, how?
1. External feedback: Financial Audit Report Recommendations, and AGM feedback 2. Internal feedback: Client Voice Committee reports, Board Reports
100
How do Board members connect with staff, clients, client families, and community members?
Attend agency events, such as, the Holiday Open House, Inclusion Awards, Stampede Breakfast, and Scotia Bank Marathon Client Voice Committee Reports AGM's
200
Describe what the orientation process is for new Board members?
Board Policy 1.6.2 states: Each board member will be provided with an orientation to DDRC which will include: • Overview of DDRC services and administration; • Tour of DDRC facility and • Review of the Board Manual. The Board Orientation will be conducted by a member or members of the Board Development Committee and the CEO or designate.”
200
What policy and procedures are in place regarding public & media relations? Who has authority to speak to the media and public on behalf of the DDRC?
1. Board Policy 1.4: Code of Conduct – In this matter Directors must recognize they cannot speak for the Board when dealing with the public, press or other entities, unless they are specifically authorized to do so by the Board. 2. (Operations policy) Media & Public Relations Policy - The only personnel who may authorize press releases and/or media contact on topics related to the agency are the Chief Executive Officer, Director of Communications and Development and Board President (or official designates).
200
How are stakeholder needs and preferences determined?
Stakeholder needs and preferences are determined through Board Retreats, surveys, Board reports.
200
The CET accreditation process is organized into how many sections? What is the Primary goal of the accreditation process? (Select Best Answer) a. 4 sections, Receive funding b. 2 sections, Quality improvement tool c. 3 sections, Improve the Quality of Life for clients
What is c. 3 sections, Improve the Quality of Life for clients
300
Describe the conflict of interest process for Board members? Has there been any conflict of interests reported since 2014?
The following Board Policies are in place: 1.5 – Personal Interest, 1.5.1. – Principles, 1.5.2 – Interpretations, 1.5.3. – Obligation to Declare Personal Interest: - Each Board member has an obligation to report a potential Conflict of Interest to the President and Secretary - Board Chair responsibility to address all conflict of interest situations accordingly.
300
How does the Board review the efficiency and effectiveness of the organization?
• Financial efficiency is tracked via the budget and income expenses • Human Resources hiring of qualified staff vs. client requirements • Quality of Life reports • Review team will review client intake requirements and qualified staff availability • Board Reports • Annual Reports
300
What internal and external factors have an impact on the organization and its future direction?
External needs: 1. Demographic shifts 2. Government relationship 3. Social values Internal needs: 1. Employee Skill in relationship to client services 2. Agency costs
300
How many strategic goals does the DDRC have? How Often are they reviewed?
The DDRC has 7 strategic goals and they are reviewed annually.
400
How does the Board receive annual input from external stake holders, such as, clients, Client families, Community Members, & Employees?
Clients: Regular reporting from the Chair of the Client Voice Committee Employees: Survey feedback, Board Reports from different departments, exit interviews Families & Community members: AGM’s, Complaint, Accolade process
400
How does the Board maintain measurable performance expectations and clearly defined accountability lines for the organization?
What is the Board Strategic Plan, Job description (Roles & Responsibilities), & CEO monthly reports
400
What organizational needs affect the individuals/clients who receive service at the DDRC? How does the Board become aware of these needs?
Organizational needs that affect individuals/clients that receive service: 1. Finances 2. Availability of Qualified staff 3. Staff training 4. Employment retention How do Board members become aware of these individual needs: 1. Regular agenda items for Board retreats 2. Board reports 3. Ongoing Board conversations
500
How does the Board maintain measurable performance expectations and clearly defined accountability lines for the Board?
What is the Board Strategic Plan, job descriptions (Roles & Responsibilities), annual Board self-evaluation, skills analysis for the Board, performance reviews, Board By-laws #5: Power & Duties of the Board of Directors & Board By-law#7: Duty of Officers
500
Does the DDRC have a business continuity plan? If so, then describe how it is structured?
Yes, the DDRC has a business continuity plan. This plan is found in many plans. The DDRC Board Strategic Plan describes the Agencies goals and mission. The Operational Plan provides and overview of how the Agencies goals and missions are going to be accomplished. There are 8 operational plans underneath the Operational Plan that describe in more detail how the Agency is going to accomplish the overall goals and mission that are outlined in the DDRC Strategic Plan.
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