Key term 1
a standard form which additional information can be added as needed
Template
a form of communication within a company that is usually short and limited to one subject
memo
to underline or highlight important words and phrases in correspondence
Annotate
to identify and correct errors in a document
Proofread
the greeting that begins a letter
Salutation
a sheet of stationery preprinted with information about a business, including name, address, telephone number
Letterhead
mail for which the postage has been applies using a postage meter
metered mail
the exchange of information from one computer to another using telecommunication
transmission of scanned, printed material by telephone
Fax
a detailed mailing code consisting of the original five-digit ZIP code followed by a hyphen and four additional digits that identifies a specific geographiv segment within the delivery area
Zip code
a letter format in which all elements are left justified
Simplified letter style
a letter format in which all parts of the letter are left justified
Full block style
words used as a polite ending to a letter just before the writer's signature
Complimentary closing
a letter format in which the date line, complimentary closing, and printed signature line are on a tab at the center or right justified
Semiblock style
the area on the lower right hand corner of a card
Bar code clear zone