A
In a word document, which key combinations will you press to do the following editing or formatting actions
i) to copy a text
ii) to find a text
iii) to make a text Italics
iv) to make all text all Caps
In a word document, which key combinations will you press to do the following editing or formatting actions
i) to copy a text CTRL + C
ii) to find a text CTRL + F
iii) to make a text Italics CTRL + I
iv) to make all text all Caps SHIFT + F3
The _______ display horizontal and vertical scales that reflect the width and height of your typing area.
rulers
The black vertical blinking line in the typing area in a word document is the _____ point.
insertion
Start MS Word
Answer - The steps to start MS Word are :-
Step 1 - Click on the Start button
Step 2 - In the menu that appears, select All Programs
Step 3 - Select Microsoft Office
Step 4 - Select Microsoft Office Word 2007
Step 5 - a Word screen will appear on the monitor.
Display the ruler in MS Word
Answer - The steps to display the ruler in MS Word are :-
Step 1 - Select the View tab on the main MS Word 2007 screen
Step 2 - Select Ruler
Define - Line Spacing
Line spacing is the height of each line of text in the paragraph.
Define - Font face
Font is the basic design of the words displayed in the text that you have typed. It is the look of the text. Examples of fonts are Times New Roman or Arial. Click the arrowhead to view the list of fonts available.
Define - Font size
It is the size of the letter. Example 12, 14 etc
Define - Scrollbars
Scroll Bars are used to scroll up and down or left and right on a word document.
There are two types:
i. Vertical scroll bar (up or down)
ii. Horizontal scroll bar (left or right)
Define - Mouse pointer
The mouse pointer is the shape of a thin I beam.
It becomes a pointing arrow when we bring it near the Menu bar.
Shortcuts
(i) To open a file
(ii) To print preview the document
(iii) To center align the text
(i) CTRL+O
(ii) CTRL+F2
(iii) CTRL + E
Define
1.Page break
2.Selecting text
1. Page break is a point at which a continuous text is split into two pages.
2. Use selecting/highlighting to change any feature of the text. Select text by dragging the mouse over the text while keeping the left mouse button pressed OR Press the SHIFT key on the keyboard while using arrow keys to highlight text.
Text Alignment
The steps to align a text are
Step 1- Select the text that you want to align
Step 2- Move the cursor to the Home tab in the paragraph group
Step 3- Click Align Left, Align Right, click Justify or center align as required.
Steps to save a file
Step 1 - Select File
Step 2 - Click the Save Button on the menu bar
Step 3 - Select the folder where you want to place the document
Step 4 - Type the name of the file
Step 5 - Choose Save
How will you create a new document
The step to create a new document is :-
Step 1 - Click the New Document Button on the menu bar
The shortcut to create a new document is :- Press CTRL + N on the keyboard
Protect a word document
Step 1 - Select Office Button
Step 2 - Click on the Save As command, The Save As Dialog box appears
Step 3- Click on Tools
Step 4 - Click on General Options
Step 5 - Select Password to Open box, Type a Password.
Step 6 - Click ok.
Step 7 - The Confirm Password dialog box appears
Step 8- Retype the password you typed earlier
Step 9 - Click ok on the Confirm Password dialog box.
Step 10 - Save the document
How can you add page numbers to a document?
Step 1. Select Insert→ Page Numbers from the main tab bar. The dialog box will appear.
Step 2- Select the Position of the page numbers by choosing “Top of page” or “Bottom of page” from the Position dropdown menu.
Step 3. Click OK when finished.
Difference between deleting text and replacing text
Meaning
Deleting Text- It deletes the text from a document.
Replacing text deletes unwanted text and inserts new text.
Steps for Deleting Text
Step 1 - Select the text to be deleted and press the DELETE key.
Step 2- Use the backspace key to delete the text to the left of the cursor.
Step 3- Use the Delete key to delete text to the right of the cursor.
Steps for Replacing Text
Step 1- Select the text to be replaced.
Step 2- Start typing the new text.
Write the steps to change a sentence written in ‘Arial’ font, size ‘10’ to ‘Times New Roman’, size ‘12’.
Answer- The steps to change a sentence written in Arian font size 10 to Times New Roman size 12 are as follows :-
Step 1 - Select the sentence whose size and style you want to change.
Step 2 - Click on the Font Style option in the Edit menu bar, and select Times New Roman font style.
Step 3 - After selecting the font, change the size of the font from 10 to 12.
Step 4 - Click on the OK option.
Header/footer
1.Header
A header is a text that is added to the top margin of every page.
For example: Document title or page number
2.Footer
A footer is text added to the bottom margin of every page.
For example: Page number
Protect a document as read only
Answer - The steps to protect a document as read only are :-
Step 1 - When the file is open, select the Office button and Save As
command on the Menu bar.
Step 2 - The Save As Dialog box appears
Step 3 - Move the cursor on the Tools tab on down left side of the
Save As dialog box and click
Step 4 - A submenu will appear.
Step 5 - Click on General Options. The Save as dialog box opens
Step 6 - You will see Read Only recommended check box at the left
side button of the Save dialog box.
Step 7- Check mark the Read only check box
Step 8- Click OK on the Save dialog box.
Differentiate between the following:
Numbered List and Bulleted List
NIOS offers secondary and senior secondry. They have exams twice a ear”
In the above text, there are two underlined words which are wrongly spelt. Replace these words by their correct spelling and write the steps for doing the same.
Answer - The steps are :
Step 1- Select button from the main tab bar or press F7 button on the keyboard
Step 2 - The Spelling and Grammar dialog box will notify you of the first spelling mistake ( secndry) in the document and this word will be highlighted in red.
Step 3- Choose one of the suggested spellings in the Suggestion box ( secondary) and click the change button.
Step 4- The Spelling and Grammar dialog box will notify you of the second spelling mistake ( ear) in the document and this word will be highlighted in red.
Step 5- Choose one of the suggested spellings in the Suggestion box and click the change button.
Write the steps for replacing the sentence “ India is a vast country” in a paragraph with another sentence “ Delhi is the capital of India”.
Answer -The steps for replacing the text :
Step 1- Select the text “ India is a vast country “
Step 2- Start typing “ Delhi is the capital of India “
OR
Step 1- Select the text “ India is a vast country”
Step 2- Delete it using the DELETE key
Step 3- Start typing the new text “ Delhi is the capital of India"
Write the steps to make the given text as right aligned and change the line spacing as double.
‘‘I am a girl. I study in class V. I like my school very much.’’
The steps to change the alignment of the above right aligned text in a word document to center aligned are
Step 1- Select the above text on the word document
Step 2 -Under the Font Formatting subtask menu, click center alignment.
To change the spacing from single to double, following are the steps
Step 1- Choose Home-------> Paragraphs sub task menu
Step 2- click on the down arrow located near the lower right corner to display the paragraphs formatting submenu.
Step 3- The Paragraph dialog box appears .
Step 4- The Indents and Spacing tab of the Paragraph dialog box provides a drop down under Line spacing. Change the spacing to double spacing.