Stats & Facts
The amount of time workers spend in meetings?
What is 15-30% of their work week
Meetings should not be held when
What is there is no reason to meet
Who should be invited to the meeting?
What is only people who need to be there, not everybody
It is important to _____ and _____ the meeting on time
What is begin and end
This document helps monitor progress after the meeting has ended
What are the minutes?
The birth cohort of people who most prefer to meet in person
What are baby boomers
This technology can help schedule your meeting
What is Calendar, Doodle, Bookafy, Rally, NeedtoMeet
This person is responsible for managing the time of the meeting
Who is the facilitator
When do you determine what needs to be done at the next meeting?
What is at the end of the meeting prior
The percentage of people who respond to work email in meetings
What is 33%
The purpose of a meeting is to...
What is provide a forum to disseminate and explain complex, high-level information about important topics, giving participants ample opportunity to ask questions and seek clarification.
A meeting objective is...
What is what you want to accomplish, immediate and long term objectives, do you need subsequent meetings, be realistic
It is important to be impartial, assertive and _____ when asking the right kind of questions
What is tactful
What is the purpose of evaluating the outcomes of the meeting?
What is it provides important feedback, helps plan next agenda, provide guidance to future presenters, helps ease facilitating future meetings
The amount of work time executive spend in meetings
What is 50%
Is it best not to have a meeting when objectives...
What is can be accomplished another way or a decision must be made now
The purpose of an agenda is
What is a plan of action that specifies what you intend to do at a meeting and how the discussion items will be prioritized, creates order, establishes time frames
When seeking consensus it is ok to
What is agree and compromise
Name 3 of the participant responsibilities in meetings
The average length of time for virtual versus in person meetings
What is in person meetings are 60 minutes and virtual are 30 minutes
Two benefits and two disadvantages of virtual meetings
•Benefits:
•Economical
•Accessible
•Inclusive
•Environmental
•Disadvantages:
•Less in person contact
•Difficult to organize
•Technical glitches
•Less appealing to travelers
Examples of rules for interaction are
What are sense of importance and seriousness, keeping discussion centered, and proper decorum
Name 6 of the participant responsibilities during meetings