Reports
involves the grouping of recorded information into types of collection sources, such as informants, victims, witnesses, suspects, weapons, rule violations, evidence, and crime elements.
Categorically
name of a person, place, or thing—inmate, cellblock, handcuff, officer
Noun
Have another person _______ your report to ensure that you use the correct words.
Proofread
are words that are easily confused in use and spelling.
Homophones
is the process of ensuring that all pertinent facts have been included in a report in an organized and accurate manner.
Editing
refers to the form of language used when speaking and writing wherever English is spoken and understood. N
Standard English
describes a noun or pronoun—large, dangerous, blue, burly
Adjective
____ _____ Correctly in your reports
Spell words
Use this to introduce a quote?
Comma
_______ _______ are not used when paraphrasing or summarizing a person’s statement.
Quotation Marks
is casual or regional, may involve slang, and sometimes does not follow recognized grammatical rules orspelling.
Non-Standard English
shows how something is related to another word or phrase and shows space, time, or logical relationship of an object to the rest of the sentence—above, near, at, by, after, with, from
preposition
If the two complete sentences are not joined by a coordinating conjunction, use a________ or_______ to separate them.
Semi-colon, period
If using a direct quote, you must place _______ _______ around the person’s words.
Quotation marks
is an informal vocabulary composed of invented words or expressions that are often used by a specific group, region, trade, or profession.
Slang
is defined by the rules and guidelines that govern a language’s usage and makes it possible for users to have the same understandings of its sounds and symbols.
Proper grammar
word that joins other words, phrases, clauses or sentences—and, as, since, but, or, because, so, until, while
Conjunction
________ ______ and _______ ________ can damage your credibility by affecting the accuracy and readability of your report.
Incorrect grammar, sentence structure
describes action or state of being—ran, walked, ordered, appeared, seemed
Verb
The _____ of a report is important, as it is expected to convey the significant details of an incident.
Content
is a group of words that contains a subject (a noun or pronoun), a verb (action), and usually an object (a noun or pronoun that is affected or receives action) that expresses a complete thought.
Sentence
is a group of words that lacks a subject or verb or fails to express a complete thought.
Sentence Fragment
is the checking of a report to ensure that all words are spelled correctly, punctuation is used accurately, appropriate words are capitalized, and proper grammar is used. If possible, ask another officer to read the report to see if it makes sense.
Proofreading
As part of the evaluating and finalizing process, verify that the report is complete and understand-able by taking the following actions. NAME TWO
• Ensure that all details, including who, what, where, when, how, why, and action taken, are fully answered. Include rule violations, if any.
• Ask this question, “If I was not involved or did not witness this incident or event, would I have a clear picture of what happened after reading this report?” If the answer is yes, then you wrote a good report.
• Ensure that you identified and corrected all errors.
• Sign, date, and distribute the report according to agency policies and procedures
the ______ section is the detailed (typically chronological) account of the incident.
Body