Chapter Meetings
What's the DADMIN's role in chapter meeting?
To track member attendance, record meeting minutes and determine quorum.
Fill in the blank:
The executive committee serves as the ____ for the chapter.
Visionaries
What is the EC's role in officer selection and onboarding?
The executive committee supports the VPO with slating education, academic class meetings, and training. They're tasked with ensuring the outgoing officers on their teams are prepared to lead onboarding.
Which officer is responsible for entering NM badge selections?
Trick question - the NMs select their badge choice upon claiming their MTD account. The DFYE should educate NMs about this process during their first PTP meeting. From there, the DOMF adds to billing groups by first exporting details from the Roster -> View: New Member -> Export
Which officer is responsible for overseeing the entire chapter success model process?
The CCP
Which officers are responsible for creating chapter meeting plans and when do they work on the plan?
The EC should create the plans for chapter meeting at the EC meeting that precedes chapter.
Which advisor(s) attends EC meetings?
Just the AA. If she's unavailable, then another advisor may attend in her place. There should never be more than one advisor present at EC meetings.
When is the VPO NOT ALLOWED to chair the selection committee and who serves in their place?
When she's applied for an EC role. The selection committee will elect one amongst them to step up as the chair.
Which officer is responsible for communicating chapter discipline enacted by the university to EO?
The CCP via email or submission of an IR
What role does the entire executive committee play in the chapter success model process?
Goal setting and tracking
Name the three types of chapter meetings
Business, formal and open
Which key resources are provided in the appendix of the EC manual?
A sample EC meeting agenda and the officer improvement plan.
What is the one and only change to this year's officer selection process?
The switch from semester GPA to cumulative GPA for officer eligibility.
How often should the chapter revise their policies and bylaws?
It's best practice to revise policies at least once per school year. Bylaws must be updated every two years. The current version of both documents should be submitted to MTD.
Which volunteer has a direct role in the chapter check up process?
The CCS
Which advisor is responsible for attending chapter meeting?
What are the five reasons that the EC may have to replace an officer?
1. Officer resigns their officer position.
2. Officer fails to carry out the duties of their office.
3. Officer fails to uphold the GPA requirements.
4. Officer resigns their membership in Tri Delta.
5. Officer becomes not in good standing academically, behaviorally, or financially
At which point(s) in the slating process do general members have a voice and/or vote?
During the application and interview process when advocating for themselves
During academic class meetings when selecting their representatives and completing the chapter needs activity
1. That it is on the list of EO-approved platforms
2. No third parties could get access to your member data
3.The platform has taken precautions to avoid a data breach and would let customers know in the event of a about a data breach
Effective Chapter Management, Membership Growth, Social Excellence and Member Learning and Development
What is quorum and how do you determine it?
The number of members needed to be in attendance to conduct chapter business, specifically voting. Quorum is found by calculating 2/3 of all chapter members in good standing.
True or false - the EC must hold a chapter vote to approve appointed roles and/or officer re-slates.
False, the EC need only receive approval from the AA and CCS. Once approved, they will present and congratulate appointments and/or re-slated officers at the next chapter meeting.
Name the five components of a successful officer onboarding process.
1. Outgoing officer preparation
2. Incoming officer preparation
3. Officer e-learning completion
4. 1:1 trainings with outgoing and incoming officers
5. CLC attendance or continued shadowing and observation
What is the difference between chapter directives and a full chapter probation? Who's responsible for
Directives are enacted by the CCS and indicate that the chapter needs to take corrective actions to avoid the recommendation of facing further Fraternity actions such as probation.
Chapter probation is recommended by staff and/or volunteers and approved by the Executive Board. Probation indicates that the chapter has failed to comply with Fraternity policies, bylaws or directives and comes with event/programming restrictions for a minimum of one year.
What are the six components of the Chapter Success Model?
Chapter Checkup, Collegiate Experience Survey, Goal-Setting Guide, DEIAB Chapter Assessment, Chapter Health Indicators, Final Chapter Report