Application
Where can applicants for the Child Care Subsidy Program apply?
They may apply online or in person at DHS, a Level ll child care provider, or at the Virginia Williams Family Resource Center.
Citizenship and immigration status requirements do not apply to children enrolled in which two programs?
QIN or PKEEP
What types of services can a family receive?
Traditional, non-traditional or extended day services
What is an example of a non-temporary change?
How long is the minimum eligibility period?
12 months
Are supporting documents required to be original copies?
No, documentation may be original or legible copies, including electronic copies
There are three scenarios in which a child may reside outside of DC, provided that they receive care in a licensed DC child development facility, and still receive subsidized child care. Name one.
How long is an admissions form valid for?
30 days
Is a reduction in work, training, or education hours to less than 20 hours for the parent(s) or guardian(s) considered a temporary or non-temporary change and does it or does it not impact a child's eligibility?
It is considered a temporary change and the child will remain eligible through the end of the 12-month eligibility period.
What are the only ways that a family may be terminated from the Child Care Subsidy Program before the conclusion of their eligibility period?
If the family experiences a non-temporary change, if fraud is confirmed, or if the child has 30 consecutive unexcused absences.
If a family wants to enroll children in multiple facilities, where do they have to apply?
At DHS
There are four categories of qualifying need where children are permitted to be enrolled in child care before the completion of all required documentation.
Name two of them.
Who is exempt from co-payments? (Name at least 3 categories)
If a family's income is above 85 percent of the current SMI at redetermination, they may continue to receive subsidized care for up to how long?
Up to 90 calendar days, or, if the gross annual family income is again at or below 85 percent of the current SMI, until the next scheduled redetermination.
If a family adds a child to their case, what happens to the eligibility of the child(ren) who are already receiving subsidies?
The redetermination date for the child(ren) already receiving subsidies will be extended so that all children in the family have the same redetermination date and all children receive assistance for no less than 12 months before redetermining eligibility
Can a document be used for more than one eligibility criteria?
Yes, a single document may be used to verify multiple eligibility criteria
How long is the grace period given to certain qualifying need categories to provide any additional documentation necessary to determine eligibility?
Up to 60 calendar days
How long do providers have to return a signed Admissions Form?
24hrs after the child begins services
If a family would like to request a new child development facility, what do they have to do?
Families may request a change in placement by reaching out to DHS. Families will provide information on the service stop date and the new child development facility. DHS will provide families with a new admission for the new child development facility.
How long is the eligibility period for families with a child participating in QIN?
A child participating in the QIN may be determined eligible for a period of up to 36 months or until Sept. 30 of the year when the child turns 3 years old, if later
Are families required to do an in-person interview?
No, families are no longer required to do an in-person interview. Eligibility workers may reach out to families if they have additional questions about their application or supporting documentation
What are the two need categories?
1. Children who reside with a parent(s) or guardian(s) who are working, attending a job training or education program, or are seeking employment.
2. Children who receive, or need to receive protective services or are considered to be a vulnerable child.
What is the name of the portal used by eligibility workers to communicate with OSSE all admissions decisions?
This is a trick question :)
Normally, eligibility workers will use the Subsidy Eligibility & Assignment (SEA) system to communicate with OSSE admissions decisions. However, if the child is receiving care for less than 5 days or more than 5 days, the eligibility worker will also need to complete the Child Care Payment Adjustment Authorization Form.
Are co-payments allowed to change during the eligibility period?
Co-payments may not be increased during an eligibility period. However, a co-payment may be decreased during the eligibility period due to a change in qualifying activity, loss of employment, decrease in income, or increase in family size.
At the end of the eligibility period, families are required to redetermine their eligibility by providing proof of what?