Chief
Pollbook or Ballot Officer
Forms
How many Officers of Election
Where O' Where Is It
100
This polling place is officially closed.
What does the Chief says outside the polling place entrance at exactly 7:00 as confirmed by cell phone?
100
The first step in closing the Electronic Pollbook.
What is click on "Special Functions" button?
100
Envelope 1A contains these ballots.
What are all voted Provisional Ballots? Both the ones in Green and in Lime envelopes. Neither is counted in the precinct. All should be entered on the Precinct Provisional Ballot Log.
100
The Optical Scan Machine is closed by this many Officers of Election.
What is two? They work together following the OSM instructions in a step by step way.
100
The Chief's wheeled cart that has been the ballot box during the day.
Where are the provisional ballots when the polls close?
200
All Authorized Representatives, members of the press, any interested observers.
Who must remain until after the results are announced?
200
The sum of all unopened and sealed boxes of ballots and all opened but not used ballots.
What information does the Ballot Officer supply the Chief regarding unused ballots?
200
Envelope 3
How is the box that contains all the counted ballots labeled? Reminder the box must be sealed with tape. It also has the #3 envelope attached to the top. It also has three labels that have been signed and dated by all precinct officers of election.
200
The Electronic Pollbooks are closed by this many Officers of Election.
What is two? They follow the EPB check list in a step by step way.
200
The total votes cast for each candidate, the total # of voters who checked in, and the total # of provisional ballots.
What is listed on the Call-in Sheet that the Chief refers to when calling the Registrar's Office?
300
The first and second steps in shutting down the Optical Scan machine.
What are running the paper tapes and unlocking the ballot bins?
300
The Poll Book Officers get this code from the Chief in order to complete the closing of the EPBs.
What is the Chief's Poll Book password?
300
Aside from the Statement of Results and the attached tapes, envelope 2 will contain at least these two additional items.
What are: Oath of Officer forms, Incident Report (if used), EPB Thumbdrives.
300
These officers of election call 540-483-3025 (the Registrar's Office), 540-493-4784 (Kay's cell phone).
What is any Officer of Election who is in doubt about any closing procedure?
300
This place had ballots when it was delivered by the county but has no ballots of any kind when it is locked at the end of the day
What is the Optical Scan Machine?
400
Non-voters must stay until the total election results have been reported to the Registrar's Office.
Who may leave after the precinct closes?
400
The Poll Book thumb drive's final location after the polls close.
What is Envelope 7?
400
Envelope 8, which is not sealed, is the place for any of these three kinds of records.
What are: VA voter registration applications, affirmations of eligibility, and requests for assistance. Note: • At the request of a voter, an officer of election may provide instructions on how to use equipment without completing a form. But, both the voter and assistant must complete Request for Assistance form if the voter needs assistance in reading or marking his/her ballot due to blindness, physical disability or inability to read or write.
400
This number of officers of election place this material in the wire cart.
What is any officer of election and what is all material and equipment that is not taken to the Clerk of the Court's office on election night? Such items would be Envelope 8, the copy of VA Election Laws, Officer of Election name badges, all signs.
400
The back entrance to the courthouse.
Where does the Chief gain entrance to the courthouse?
500
The two possibilities that result in voting after 7:00 p.m.
What are voters already in line at 7:00 and rare situations in which voting hours are extended by Court order?
500
All opened but unused as well as unopened ballots end up in a box labeled with this envelope that is signed and sealed.
What is Envelope 6? The box is sealed with tape. The box has three labels that have been signed and dated by two officers of election.
500
These sorts of material go into envelope 5.
What are papers dealing with ABSENTEE BALLOTS but not the ballots themselves unless they are unused placed at the end of the day? Empty Absentee Ballot envelopes or empty return envelopes are examples.
500
This number of Officers of Election help load the vehicle that will take material to the courthouse (usually the Chief's car).
What is all? The wheeled cart should have Envelopes 1-7 except for #3 and #6. #3 are the voted and counted ballots from the OSM; #6 are all unvoted ballots. Voted but not counted ballots (all provisional ballots) are in #1A. No write in ballots should exist.
500
The precinct number, precinct name, and the date of the election appear on these envelopes and boxes.
What identifying information is on all envelopes and boxes that are used to return materials?
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