Policies & Procedures
What are the minimum required roles in order for a club to run?
President, Vice President of Events, and Vice President of Finance
What is the only way to book a classroom for your event?
Create an event in your CampusGroups Portal
Who is the only approved person to sign off on any contractual paperwork?
FPO/Kieshia Davis
What is the preferred method of paying for an event?
Invoice and Contract
Your event, scheduled for a Monday at 10AM, was rejected. Why?
Blackout time for class
What event is required for all clubs to attend (in the Fall & Spring) and allows new students a chance to meet all the clubs?
Club Day
What sends events back to your advisor for re-approval?
EVERYTHING! Editing the title, editing the date or time, adding new ticketing options, editing location
What is the series of numbers used, assigned to each club, where dues are transferred into and clubs can use to spend?
Chartstring
What is the amount of time it takes to get events approved in CampusGroups?
48-72 Business Hours
Are club membership fees refundable?
No, except in rare instances and are reviewed at the discretion of OSA
What kind of alcohol can I use club funds on?
Wine and beer only! And you need substantial food.
Which section of your CampusGroups portal allows you to approve refunds and review your online revenue?
Money (Online Revenue + Refund Requests)
When hosting an event, how many students requires a contract?
30+
Who can I cater food and alcohol from for an on-campus event?
University Events Management (UEM)
What is the name of the approved system where clubs can sell tickets to their events to both inside and outside guests?
CampusGroups
Who is eligible to be a member of your club?
MBA, EMBA, MS & PhD Business School Students (including dual degree and exchange students)
What section of your CampusGroups portal do you send official communication through?
Email Builder
How many weeks are needed prior to an event for a contract to be processed?
4 weeks
Before submitting an event, you should check the _________ to ensure there are no conflicts with the date and time.
Programming Hours & Blackout Dates
My new VPs are starting to create events and don't have access to our page. What should I do?
Mark them as an "Officer" in the 'Members' tab.
What is the online portal where clubs submit their events for approval and book classrooms?
CampusGroups
What is the feature in your CampusGroups portal where you can sell official merchandise and have the profit go right to your account?
Storefront
What three things are required for a reimbursement?
Itemized receipt, reimbursement form, and approved event on Campus Groups
This type of travel, 2+ hours away, to visit a company, is considered official Columbia Sponsored Travel
Trek
What is the maximum amount that you can spend per person at dinner off-campus without an exception approval?
$75 per person