Policies & Procedures
What are the names of the (3) roles required in order for a club to run?
President, Vice President of Events, and Vice President of Finance
What is the only way to book a classroom for your event?
Create an event in your CampusGroups Portal.
Direct booking is ONLY for study rooms.
Who is the only approved person OR office authorized to sign off on any contractual paperwork?
FPO - Michelle Badillo
Students are never permitted to sign off on contracts.
What are (2) of the preferred method of paying for an event?
- Invoice
- Contract
- Voucher
- P-card with FPO
- GrubHub or Seamless Credits
Your event, scheduled for a Monday at 10AM, was rejected. Why?
Blackout time for class
What event is required for all clubs to attend (in the Fall & Spring) and allows new students a chance to meet all the clubs?
Club Day
What sends events back to your advisor for re-approval?
EVERYTHING! Editing the title, editing the date or time, adding new ticketing options, editing location
What is the series of numbers used, assigned to each club, where dues are transferred into and clubs can use to spend?
Chartstring
What is the amount of time it takes to get events approved in CampusGroups?
48-72 Business Hours
Are club membership fees refundable?
No, except in rare instances and are reviewed at the discretion of OSA
What kind of alcohol can I use club funds on?
Wine and beer only! And you need substantial food.
Hard alcohol is NOT permitted to be purchased with club funds.
Which section of your CampusGroups portal allows you to approve refunds and review your online revenue?
Money (Online Revenue + Refund Requests)
When hosting an event, how many students requires a contract?
30+
Who can I cater food and alcohol from for an on-campus event?
University Events Management (UEM)
It is rare, but student groups can submit an exception request in advance on CampusGroups, to be reviewed by OSA.
Which four programs of students eligible to be a member of your club?
MBA, EMBA, MS & PhD Business School Students (including dual degree and exchange students)
Rule to remember: If they have a GSB email address, they're eligible.
What section of your CampusGroups portal do you send official communication through?
Email Builder
How many weeks are needed prior to an event for a contract to be processed?
4 weeks
Before submitting an event, you should check the _________ to ensure there are no conflicts with the date and time.
Programming Hours & Blackout Dates
My new VPs are starting to create events and don't have access to our page. What should I do?
Mark them as an "Officer" in the 'Members' tab.
What is the online portal where clubs submit their events for approval and book classrooms?
CampusGroups
What is the feature in your CampusGroups portal where you can sell official merchandise and make the profit right to your account?
Stores
What three things are required for a reimbursement?
Itemized receipt, reimbursement form, and approved event on Campus Groups
This type of travel, 2+ hours away, to visit a company, is considered official Columbia Sponsored Travel
Trek
What is the maximum amount that you can spend per person at dinner off-campus without an exception approval?
$75 per person