Risk Assessment
All subrecipient contracts must receive a
financial and ___________ program assessment
What is 'program'?
A post award meeting is held with a contractor very early in the contract period with the purpose of facilitating ____________ with contractual obligations.
What is 'compliance'?
Documentation reviews are conducted in accordance with _______ procedure.
What is 'required'?
_________ is defined as how a contractor meets the obligations of the contract.
Hint: Two words
What is 'Contractor Performance'?
__________ of site visits with other program and/or fiscal staff maximizes efficiency of time and cost savings.
What is 'coordination'?
The objective in contract monitoring is
__________ with contractual requirements, both
financial and programmatic.
What is 'compliance'?
Only ______ post award meeting is required in the initial contract period.
All documentation reviewed is _____________ by the program for each contract.
What is 'archived'?
Contractor performance evaluation is required for all ____________ contracts.
What is 'subrecipient'?
If a site visit is required by regulations, the reason for the visit is to ensure the ______________ is compliance with regulations.
What is 'contractor'?
Financial Risk Assessments are conducted pre-award
and are required for all subrecipients with the
exception of ______________.
What are 'Local Public Health Agencies (LPHAs)
Post-award meeting minutes include:
List of all _____________
What is 'attendees'
_____________ staff review and approve reimbursement statement for payment prior to fiscal staff review.
What is 'Program'?
At the end of the contract life (final year), an annual contractor performance evaluation (applicable to both subrecipients and vendors) must be completed no longer than ______ days after accepting the final invoice and deliverables.
What is 'thirty (30) days'?
An ____________ is prepared for the site visit meeting.
What is 'agenda'?
Local Public Health Agencies (LPHAs) are ________
from the Financial Risk Assessment requirement.
What is 'exempt'?
Post Award Meeting minutes are distributed to the contractor no later than _________ business days following the meeting.
What is '10'?
Documentation reviews are recorded and contractual deliverables ______________ for verification of timely submission.
What is 'tracked'?
At the end of a construction contract valued over $500,000, a construction evaluation should be completed no later than _____ days following the end of the warranty period.
What is 'thirty (30) days'?
Scripted email messages are provided in the User's Manual which include:
Schedule, ___________, and reminder
What is 'confirmation'?
Financial Risk Assessment conducted by the Contract Monitoring Staff are valid for __________ months and may be used by divisions in lieu of performing their own.
What is '12 months'?
The post award meeting is conducted no later than
__________ days following the effective date of the contract.
What is 'sixty 60 calendar day's?
Compliance issues identified through a documentation review are addressed with the _____________ for timely resolution.
What is 'contractor'?
Both th Annual Evaluation and Certification Worksheet and Construction Contractor Performance Evaluation are available in two editable versions which are: _____________ and _____________
Hint: Two separate versions are available!
What are 'pdf' and 'word'?
The Site Visit Evaluation Tool is a sample tool that is used for ____________.
Hint: Two words
What is 'contract monitoring'?