Accreditation Process
Application & Agreement, Intake, Self-Study, Site Visit, Pre-Commission Review, Accreditation Decision, Maintenance of Accreditation.
What are the stages/phases of the COA Accreditation Process.
Documentation submitted prior to the Site Visit to demonstrate implementation of the standard.
What is Self-Study Evidence?
The administration within the US Department of Health and Human Services that is responsible for providing FFPSA guidance.
What is the Administration for Children, Youth, and Families?
BONUS: Specify Children's Bureau
The advocacy organizations that founded COA in 1977.
What is the Child Welfare League of America and Family Service America (now known as the Alliance for Strong Families and Communities)?
The initial call with COA to assign service standards and an accreditation timeline.
What is the Intake Stage?
Create a schedule for the Site Visit, coordinate with the Team Leader, organize documentation for onsite review, and prepare a designated workspace for the review team.
What are the tasks necessary to prepare for the Site Visit?
The designation for out-of-home settings that are eligible for federal foster care maintenance payments under FFPSA.
Rather than accredit individual services, COA uses this accreditation approach.
What is organization-wide accreditation?
Phase in which organizations conduct a self-assessment, create teams to manage work, and update policies and procedures.
What is the Self-Study Phase?
Qualifications for this role include; affiliation with a COA accredited organization, a graduate degree in a human service discipline or have service management experience, at least 5 years of continuing management experience, and expertise in at least 5 COA service areas.
What are COA Peer Reviewers?
QRTPs must have this treatment model.
What is a Trauma-Informed Treatment Model?
The length of a COA accreditation cycle.
What is 4 years?
The stage of the process that includes a Sunday record review, entrance meeting, tour of facilities, and interviews with staff.
These documents must be labeled/organized by program, service standard, and open/closed status. If this documentation is hosted electronically, provide a brief tutorial for the Review Team on how to navigate the system.
What are client records?
The age of eligibility to participate in Chafee Foster Care Independence Programs was extended to this under FFPSA.
23*
*if you're in a that state previously raised the foster care services eligibility age to 21.
COA staff specifically assigned (at intake) to your organization as a single point of contact to provide ongoing support throughout the accreditation process.
What is the Accreditation Coordinator?
The Strategic Plan, Performance & Quality Improvement Plan, Risk Management Annual Assessment Procedures, Risk Management Quarterly Review Procedures, Risk Management, Critical Incident, and the Procedures Behavior Support & Management Policy are all uploaded during this phase.
What is the Self Study Phase?
BONUS: Specify Preliminary Self-Study.
Documentation demonstrating implementation of a standard that is submitted during the Site Visit.
What is On-Site Evidence?
In addition to becoming accredited, QRTPs will need to work with their state to become this.
In-depth self-evaluation, strengthening of organizational infrastructure, adoption of known best practices, and external validation of an organization’s practices are all this.
What are benefits of the COA accreditation process?