Start Up Contract
Monitor Contract
Manage Contract Obligations
Perform Contract Changes
Conclude Contract
100
What two types of actions are identified at contract start-up?
Actions to enable the supplier to begin work and actions to manage the contract throughout its duration
100
Can verbal communications be contractually significant?
Yes, contractually significant communications can be verbal or written.
100

What are the three key goals for managing day-to-day supplier performance?

The three key goals are to ensure: 1. Work is completed safely 2. Deliverables meet specifications / criteria 3. Work is completed on time, on budget.

100

What is a contract change?

A contract change is any alteration, enhancement, deletion, substitution, or addition to the contract. 

100
What is important to do when preparing to close out a contract at the end of the contract duration?
When preparing to close out a contract, it is important to: 1. Communicate with stakeholders 2. Identify impacts 3: Review the contract to ensure all obligations are met (e.g., deliverables are complete and meet specifications)
200
What are contract administration actions?
Actions to manage the contract throughout its duration
200
What does PACM require you to do when you have a contractually significant communication with the supplier?
Document the contractually significant communication via the communication mechanism specified in the contract.
200
What is a dispute?
An unresolved disagreement.
200

How does a contract change get initiated?

The Business Owner completes a contract change request (Contract Request Form/Change Order).

200
What type of termination applies when the supplier has significant deviations from the contract?
Termination with cause
300
What are three examples of actions to enable a supplier to begin work?
Conducting orientation meetings, adjusting work plans, job/site specific training, performing safety related activities, transition planning from one supplier to another, creating an internal contract administration checklist, agreeing targets for KPIs in the contract
300
What are the three questions to ask to determine if something is contractually significant?
Ask: 1. Does this involve a change to cost, schedule, quality, acceptance criteria, or KPI? 2. Will this impact the supplier's performance in any other way? 3. Is this likely to be used as evidence to support a dispute or claim?
300
What is contract suspension?
A formal contract action where Chevron desires to temporarily stop work under a contract
300
Who facilitates the steps associated with performing a contract change?
The P/SCM Contracting Professional
300
True or false: the completion or termination of a contract does not always end the contractual obligations of the parties associated with the contract.
True. Examples involve warranties that are in effect for a period of time and Chevron's right to audit supplier records related to the contract.
400
True or false: Each contract may require a different set of activities for contract start-up based on the scope of work.
True
400
What are three items that P/SCM proactively monitors regarding contracts?
Contract expirations, planned contract actions given on the contracting plan, spend, evidence of insurance, security of performance documentation
400
What type of suspension applies when the contract is suspended because of budgetary constraints?
Suspension without cause
400
What is formally executed by the parties to the contract to modify the provisions of the contract?
An amendment
400
What must occur before a contract can be concluded?
Confirmation that all services have been performed, all administrative actions are completed, and all disputes are settled
500
What risk mitigation instruments are typically in place before the supplier begins work?
Evidence of insurance and security of performance documentation
500
What is the purpose of a contract assurance review?
To determine whether a given contract is proceeding as designed and the value is being realized, so that corrective actions can be taken as needed.
500
Give examples of three types of claims
Compensation claims, schedule change claims, force majeure claims, guarantee/warranty claims, and insurance claims
500
What types of changes do not require execution?
The following changes do not require execution: 1. Changes to representative and/or contact information 2. Price schedule modifications via catalogs per the Legal, Tax, and Finance Guidance criteria 3. Changes to execution-exempt orders under a master meeting Legal, Tax, and Finance Guidance criteria 4. Changes in Chevron IT systems for total contract value only, for contracts without a not-to-exceed value
500

Where you can find the procedure and tools related to PACM?

TCO SCM C&SP Website, TCO Contracting Manual

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