Potpourri
My school needs to order a bounce house from a local vendor. Can I sign a contract to get it delivered?
Follow up: Can I sign the receipt when it is dropped off at my campus?
No. The DSO is not authorized to sign contracts. They must be signed by the MDO.
Follow up: Yes, the DSO can sign a receipt acknowledging that goods were received. This is not a contract.
True or False: a vendor must use our Vendor Agreement.
False. Any format for a contract works as long as it contains the required components.
Scenario: DSO has a contract for bussing. A student was injured. What is missing?
Insurance.
Where is the #1 requested venue for team building activities?
TopGolf
What is a COI's purpose?
It provides us with coverage in the event that a vendor causes an injury.
What is the legal name of our entity that must be on the contract?
(for Newark): TEAM Academy Charter School, Inc.
(for Camden): KIPP: Cooper Norcross, Inc.A campus contracted with a coach. The coach signed a contract and his ADP background check clearance.
The background check must be through the NJDOE. No third parties.
Which type of vendor results in the most insurance claims?
Party rentals (bounce houses, dunk tanks, etc.)
A student is injured at one of our events. The family asks about our insurance coverage. What do you tell them?
1. Provide them with our student accident insurance packet (on Launch page).
2. File incident report for our insurance company.
What is the expected turnaround for the contracts team to review a contract and return it to the DSO with feedback
4 business days.
The vendor sent me a Docusign contract. How do I get it signed?
1. Make sure that the link can be opened by Contract Review team.
2. Be sure to send the final PDF executed copy back when done.
An event was held on 4/5/2024. The contract was sent to the contract review listserv on 4/19/2024.
The contract must be signed before the services are rendered.
Why is this a problem?
Which animal did a vendor NOT bring to campus:
1. Snake, 2. Dog, 3. Pony, 4. Donkey
4. Donkey
What does the student accident claim packet do/not do?
1. It is not medical insurance.
2. It may reimburse out of pocket medical expenses for the family after their primary insurance has paid.
When is a COI needed?
Anytime a vendor is setting foot on campus to provide a service.
What are the 3 main things that must be included in the "Exhibit A" of the Vendor Agreement?
1. Scope of work, 2. Compensation, and 3. Expectations/Objectives.
What is the most popular field trip destination?
Millenium Skate World or Johnson's Corner Farm for Camden. FunPlex for Newark.
A local community group wants to use our gym for a fundraiser. What do I need?
Facility Use License must be signed. The group must have proper insurance.
What are the optional components for "Exhibit A" of the Vendor Agreement?
Background check and insurance requirement
DSO wants to hold an event in a local park. The city requests a COI from KIPP. What do I do?
Include the request in an email to the contracts listserv with the contract and insurance requirements. It will take several days for our insurance to produce the COI.