GENERAL
The Correspondence Manual (instruction).
What is SECNAV-5216.5?
The margins on a standard letter format.
What is 1-inch on the top, bottom, left, and right on each page?
In our command, only he/she/they can use the Command letterhead.
Who is the OIC?
The line spacing and the justification format of the standard naval letter.
What are single-spaced and left-justified?
The format of the signature line.
What is first initial, middle initial, and last name in capital letters? -except when the last name begins with prefix (P. W. McNALLY)
It is located on the sixth line (1-inch margin) of the second and succeeding pages of a standard letter.
What is the subject line?
The preferred font style and size for official correspondence.
What is Times New Roman 12-point?
The font size for computer generated letterhead.
What is 10 point for "DEPARTMENT OF THE NAVY" line and 8 point for the address lines?
Spelled out and defined in parentheses the first time used.
What is an acronym?
Enclosures must be marked on all pages. (True/False)
False. Only the first page must be marked; however, you may mark all pages.
Used in place of a signature in electronic mail.
What is "/s/"?
Where the signature line starts.
What is the fourth line from the end of the body?
The amount of zip code numbers on a letterhead.
What is nine?
The date format in the text of the correspondence.
What is the standard format? (1- or 2-digit day, the spelled out month, and the 4-digit year)
It is placed under the signature line when an individual has been formally appointed to temporarily replace the commanding officer.
What is "Acting"?
Do not use them in the subject line.
What are acronyms?
The page number is located here and starts at this number.
What is centered 1/2 inch from the bottom of the page, starting at number 2?
Do not use these in the address line.
What are abbreviations or punctuations?
Do not begin a paragraph at the bottom of a page unless there is at least __ lines of text on that page and at least __ lines carried over to the next page.
What is 2 and 2?
The format of enclosure markings.
What is "Enclosure" and its number in parentheses in the lower right corner (right-justified)?
SSIC stands for it.
What is Standard Subject Identification Code?
It is a four- or five-digit number which represent a document's subject.
The three parts of an authorized sender's symbols (located at the top right of a standard letter).
What are the SSIC, the originator's code (with or without a serial number), and the date?
Three of the six recommended fonts for computer generated letterheads.
What is Times New Roman, Courier New, Arial, Helvetica, Univers or Century Schoolbook?
Minimum number of text lines to carry over the signature page (preceding the signature line).
What is two?
The page number is centered and __ lines below the enclosure marking on succeeding pages.
What is two?