Agency Staff Roles/Caregiver Requirements
Who is responsible for arranging a child’s psychiatric evaluation?
Child placement Staff
What documents must be kept in a staff personnel file?
What are background checks, training records, and job descriptions?
What is required before placing a child?
Assessment of child’s needs and matching with caregiver qualifications
Supervision requirements for under 10?
Direct supervision required at all times
What must be in the child’s record?
Admission forms, medical history, service plan, and legal documents
Which staff member oversees annual training for caregivers?
The Administrator
What is the maximum caseload for a case manager?
What is determined by agency policy and state standards?
What is an emergency admission?
Placement without full documentation due to urgent safety needs
What must be posted in each building used by children?
What are emergency and evacuation plans?
How long are records kept?
Minimum of 5 years after discharge
CPR/First Aid training frequency?
Every 2 years or as required by licensing
What must be included in new employee orientation?
What are the agency’s policies, procedures, and required training topics?
What is a service plan?
A written plan outlining services and goals for the child
What is the policy on weapons?
Weapons must be locked and inaccessible to children
What is required for incident reports?
Must be submitted within 24 hours of the incident
What disqualifies a caregiver?
Conviction of prohibited offenses or failure to meet training requirements
What is the role of a Treatment Director in the agency?
Who oversees treatment planning and ensures compliance with standards?
What is the sibling placement policy?
Siblings should be placed together when possible unless contraindicated
Who should staff report to if they have concerns about a client’s safety?
their immediate supervisor, following the chain of command?
Who is responsible for maintaining confidentiality of client records?
Who is all agency staff and caregivers?
What is required for foster parent training?
Pre-service training covering trauma, discipline, and child development
What training must volunteers complete before assisting with transportation?
What is agency-approved orientation and safety training?
What is the age range for basic care?
Typically ages 0–17, unless extended care is approved
How often must supervisory visits with foster homes occur?
Child placement staff must conduct supervisory visits:
(1)In the foster home at least quarterly [Medium-High];
(2)With both foster parents, if applicable, at least once every six months [Medium-High];
and
(3)With all household members at least once every year. [Medium-High]
What is the discharge documentation requirement?
Summary of care, reason for discharge, and forwarding of records