CTCM
A broad range of contracts for commodities and services.
Statewide Contract Development and Contract Management
It is important to avoid the appearance of special favors when using public funds. All ________________ must cease once the solicitation-drafting process commences.
Vendor Communication
Must be reported for contracts valued at $25,000 or more which are completed or otherwise terminated.
Vendor Performance Reporting
Imposes employment restrictions that prohibit conduct that could potentially create conflicts of interest or even constitute an "under the radar" bribe. They serve the purpose of limiting undue influence on the outcomes of state contract awards.
Revolving Door Restrictions
The Statewide contract Development team develops statewide contracts for? What is the category for the contracts?
State agency, Institutions of higher education. These contracts are State Term Contracts.
The possibility of influence by a personal or financial interest, and the potential benefit to the employee is undefined.
Conflicts of Interest
Failure to perform due to excusable causes. Acts of God, or natural disaster. Conditions outside of the contractors control.
Force Majeure
Tied to milestones concerning: Progress, Financials, and Vendor Performance. Progress Reports: Meeting Specific Milestones. Financial Reports: Financial Statements (Invoices, Timesheets, etc.). Vendor Performance Reports: Data reported by Contractor which then should be verified for accuracy.
Monitoring Reports
Identify the risk associated with a contract. These consist of Contract Level Risk Assessment (CLRA) and Deliverable level Risk Assessment (DLRA).
Risk Assessment tools
Solicitation for major consulting services must be published on this for at least 30 days prior to executing the contract.
Texas Register
First Degree (Consanguinity)
Parent or Child
All state agencies, colleges, and universities are required to report these and must have facts. Misuse is should be reported to State Auditors Office. (SAO)
Suspected Fraud, Waste, or Abuse
Should be in line with the terms and conditions of the contract as well as the responsibility for each activity that is supposed to be completed.
Performance Approval
A tool used to bridge the gap between contract developers and contract managers (after the contract has been awarded).
Acquisition Plan
Specific to a contract. Monitoring reference tool that tracks deliverables due to be received from the contractor.
Deliverable Level Risk Assessment (DLRA)
Recommended template that will assist the contract manager in further assessing risk and monitoring of deliverables following contract execution.
Quality Assessment Plan (QAP)
Template should include: project name, project award, completion date, justification of procurement method, deliverables, requirements, and security.
CAP Template
Clear specifications vs. Restrictive specification, milestone, deliverables, reports, and performance requirements.
Scope of Work
Corrective action plan that resolves all problems before escalation.
Dispute Resolution
A payment is considered overdue after the later of: (1) the receipt of the goods; (2) performance of the services; or (3) receipt of the invoice for the goods or services.
31st Day
Statewide contracts procured and managed by SPD must use a purchase order through this system. TXMAS contracts, must use PCC codes to search for good and services. Local governments must become a member to purchase.
Texas Smartbuy Online Ordering System
An agreement between two state agencies.
Inter-Agency Cooperation (IAC) Agreements
Use this statutorily required method of reporting vendors once contracts are completed.This system is used to score vendors, track performance and provide vendor information to state agencies
Vendor performance Tracking system (VPTS)
Promotes full and equal business opportunities to in effort to remedy disparity in state procurement.
Historically Underutilized Business program
Procedures should be explained within the solicitation and include requirements to provide a description of the work or goods delivered in order for the agency to remit payment.
Invoicing Requirements