Terms and Acronyms
What does SOR stand for?
Supply Order Request
What address automatically populates when you first enter Amazon Punchout?
The CYLA Downtown Office address
Before using a purchase card, where must you reserve it?
On the Outlook Calendar
How many days do staff have to submit a reimbursement request according to IRS requirements?
Within 60 calendar days of the expense
What expense code should be used for monthly parking stipend reimbursements?
Office Parking
What are the three IRS meal limits?
$18, $23, $38
What does MRF stand for?
Missing Reciept Form
Can you have Amazon Orders delivered to an address other than the CYLA Downtown Office?
Yes
What is the maximum dollar amount allowed for a level 1 BOA card purchase?
$750
What does it mean to include an itemized receipt?
Must show a list of transactions
What should you write in the memo when requesting reimbursement for office parking using your office parking stipend?
[Month] Office Parking Stipend
What is the total budget amount for the Yearly Agenda for all staff members?
$25
What is our Business Unit?
Los Angeles
How many approvals are required before an Amazon Punchout order is completed, and who are the approvers?
Two approvals. Yadi and Sam.
Who is not allowed to use or possess a purchase card?
ACMs
If food and office supplies appear on the same receipt, how should they be entered in the Expense Report in Workday?
They should be split into separate expense lines.
What expense category should be used for this memo?
Holiday goodie bags with candy for six AmeriCorps members at Equitas 2 to show appreciation for the successful completion of the first quarter events
Catering Staff/Corps
What time can you start using the dinner meal limit?
After 4 pm
What term is used to describe an official request for materials submitted through Workday?
Requisition
What information should be included in every Amazon Punchout memo?
A description of the item, its business purpose, and the specific team or individual for whom it is intended.
How soon must receipts be submitted after a BOA card purchase?
Within 1 week of the purchase
If a receipt is missing the last four digits of the payment card, which document (other than an MRF) can be attached as supporting documentation?
A bank statement showing the charge, account holder's name, and account number.
What expense category should be used for this memo?
Team dinner for 11 staff members at Olive Garden in March 2026 to finalize the Development Team retreat planning
Dinner Group - Staff
How much does each staff member have for the Monthly Office Parking Stipend for the entire year?
$840
What term refers to the department within our site, such as Site Operations, School Service, Civic Engagement, or Development?
Cost Center
Which other memo, besides the Expense Line Memos, should you complete when submitting your Amazon Punchout Order?
The Internal Memo
What five key items should ALL receipts include?
Vendor Name, Date of Expense, Itemized Expenses (ex: food, supplies), Form/proof of payment, Total Amount Paid
You borrowed a BOA card and took your team of 5 out to lunch. The total came out to $132.25 with tip. You got two receipts, one with the total and the other with the list of what was ordered. What 3 steps should you take next?
1. Submit BOTH receipts to the receipt tracker, 2. Notify Yadi/Sam/Cardholder of the overage 3. Reimburse CY for the Overage
What expense categories should be used for this expense?
Glue, baking soda, and contact lens solution for a slime-making activity for an Extended Learning Time Activity for 12 students at James Madison Middle School
Materials and Supplies & Catering Stakeholders/Visitors
It's June, and you have $300 dollars left in your budget. You want to take your team of 7 out to KBBQ for an appreciation dinner. How much is the max that you can spend?
$266