Timelines
When do rosters need to be returned by?
8/16
Why do we need to verify the student's grade level on rosters?
Because if it is wrong on the roster, it is wrong in SER
What are the 4 sections included in most reports?
official, amended official, amended draft, and draft
stpsb bus stop locator or attendance boundarymaps
What logs do SpEd teachers complete for students who only receive monitoring services?
Service Delivery Logs for Monitored Students
What IEPs need to be held in first 5 days?
Deferred, Summer Reevals, Any student on amended day or homebound.
What is one tip to ensure all teachers/providers corrected their roster information in the spreadsheet and signed the Teacher/Provider list?
Make yourself a list with all names and check by each one with a roster
What report should Data Managers run monthly to check with teachers who have IEPs not submitted to SER?
Draft IEP Reports
What forms need to be attached to a SpEd transportation request?
Transportation page of the IEP, 504, or SAT plan with justification comment AND BIP or Medical/Emergency Plans, if applicable
What are Communication Logs?
Documentation of communication between teacher of IEP authority and content area teachers, data useful and applicable when writing Progress Reports
What is the consequence of any IEPs out of date for the 10/1 and 2/1 counts?
A loss of funding, cases identified and reported
What do we write when a student shows on our school's roster that has moved to another school before August 16?
The name of the school where they moved.
What information is provided in the Accommodation Detail Report?
All the accommodations checked for students at your school with IEPs or Amendments
How many digits are in a student's Local ID and where can I find it?
8 digits; JPAMs and top of IEP page
When do IEPs need to be submitted to SER by Data Managers?
By the anniversary date of the IEP
How often do SER passwords have to be changed and updated?
Every 30 days.
What do you need to include in the email to your SpEd clerical or Sherry when you need jurisdiction immediately so that you can have access in SER?
date of enrollment
name of the teacher with IEP authority, if known
names of any related service personnel, if known
What report will let me know if all of our progress reports have been complete?
Missing Progress Reports
What do we do if we are working with our Consultant on an IEP where we will be discussing options of SpEd transportation on amended days?
Contact the transportation department prior to the IEP meeting (or step out of the meeting and call themif you didn't call before)
What are the 2 new brightly colored pages that need to be filled out and put in brown folders?
Site Determination or Out of District Forms
When do exits such as In-State (ST-93) or Termination of Special Ed Services (ST-24A) get sent in?
Immediately when a student leaves your school.
What students do we add to the Roster Additions Spreadsheet?
Only students who aren't listed on the SER roster for your school
What is another name for the "Invalid IEP/Placement and/or Services Plan Report"?
Not Counted Report
What should we write in the SpEd Transportation Comment box when checking "YES" (student qualifies)?
Specific description of the transportation needs of the student (i.e. due to lack of communication; needs car seat; parent elects to transport student)
Describe one procedure regarding PII
Do not use student or parent names in the free text boxes of the IEP (Transition Plan, GSI, Instructional Plan, all comment boxes, Site Determination, and Progress Reports)