Documented Conversations / PCNs
This document is used to formally address minor performance or conduct concerns with staff.
What is a documented conversation?
This tool is used to record staff attendance, tardies, and absences.
What is the staff attendance tracker?
This report provides a summary of site operations, attendance, and incidents.
What is the weekly principal report?
This system is used by staff to record their work hours.
What is ADP?
How far in advance must field trips be planned and submitted?
What is 2 months?
This form is issued when expectations have been previously communicated and not corrected.
What is a PCN (Progressive Corrective Notice)?
Attendance points should be updated at this frequency to remain accurate and compliant.
What is daily or weekly, per site expectations?
This information must always be included in the weekly principal report.
What are enrollment, attendance, staffing, and incidents?
Timecards must be submitted by this point each pay period.
What is the payroll cutoff deadline?
When can non-educational field trips be scheduled?
What is, during Spring Break, Summer Break, or weekends?
This must be clearly included in all documented conversations and PCNs to ensure accountability.
What are required actions and timelines for improvement?
This must be provided to staff when attendance points lead to corrective action.
What is a documented conversation or PCN?
This is the expected submission timeline for the weekly principal report.
What is by the designated weekly deadline?
This is required if a staff member forgets to clock in or out.
What is submitting a timecard correction (note) and notifying a supervisor?
How many certificated staff are required per bus?
What is 1 per bus?
This must occur after a PCN is issued to review progress and determine next steps.
What is a follow-up meeting and documentation of outcomes?
Failure to update the attendance tracker can result in this issue at the site level.
What is inaccurate records and non-compliance with attendance policies?
This can occur if weekly principal reports are late or incomplete.
What is lack of administrative visibility and delayed support?
Repeated timecard errors may result in this corrective step.
What is a documented conversation or disciplinary action?
What is the correct order of required signatures?
What is, Principal, Liaison/ Certificated Teacher, Employer, Program Specialist, EXL Administrator?
This is the supervisor’s responsibility immediately after a documented conversation or PCN is completed.
What is submitting the documentation and maintaining a copy in staff records?
This is required before attendance issues escalate to formal discipline.
What is consistent documentation and communication with the staff member?
This is the main purpose of the weekly principal report.
What is ensuring accountability, communication, and operational oversight?
This is the Site Coordinator's role regarding staff timecards.
What is monitoring, approving, and ensuring accuracy before payroll submission?
Who reviews completed field trip documents first?
What is your QAC?