Event Planning Basics
What does an event planner do?
Designs, organizes, and manages events from start to finish.
Name a social event.
Weddings, birthdays, showers, sweet 16s, milestone parties
What is a mood board?
A visual tool that shows colors, themes, textures, and inspiration for an event.
what is a Vendor
A professional or company that provides goods or services for an event (e.g., caterer, florist).
What is Ebony’s business name?
Events By Ebony
What are the 5 phases of planning?
Concept & Goals, Budget & Timeline, Vendors & Venue, Event Day Execution, Follow-Up
Name a corporate event.
Meetings, conferences, team-building events, holiday parties
Name one thing you can add to a mood board.
Colors, images, textures, sample fabrics, photos of decor
Name a vendor needed for most events.
Caterer, DJ/band, florist, photographer, venue
What is the brand Instagram handle?
@ebonyevents.ca
What comes first: concept or budgeting?
Concept and Goals
Name a community event.
Fundraisers, cultural festivals, fairs
What is a color palette?
A coordinated set of colors used to create the event’s visual identity
What is a contingency budget?
Extra funds set aside for unexpected expenses or emergencies.
What kinds of events does Ebony plan?
All types — bridal showers, weddings, milestone birthdays, youth workshops, corporate events, baby showers, graduations, etc.
Why is guest experience important?
It ensures attendees enjoy the event and helps the event achieve its purpose.
Which type of event is a baby shower?
Social Event
Difference between theme and décor?
Theme is the overall concept or story of the event; décor is the physical items used to reflect that theme.
Why are contracts important?
They legally outline the responsibilities, services, and payment terms to protect both planner and client.
What inspired Ebony to start planning?
Passion for creating memorable events and inspiration from experiences such as watching event planning movies like The Wedding Planner.
What is a run-of-show?
A detailed schedule outlining what happens, when, and who is responsible during the event.
Which type of event is a conference?
Corporate Event
One design element that sets the event vibe.
Lighting, flowers, table settings, signage, or furniture arrangement
Difference between fixed and variable costs.
Fixed costs remain the same regardless of guest count (e.g., venue rental); variable costs change based on the number of guests (e.g., catering, party favors).
How long has she been in business?
Over 7 years