Paying the Bills
This is what happens to the cash account balance on a property when a bill is created.
What is NOTHING?
Choose the correct answer:
The Bill Approval feature prevents bills from being created before they are approved.
The Bill Approval feature prevents bills from being paid before they are approved.
The Bill Approval feature prevents bills from being PAID before they are approved.
This report can be used to see the various amounts in the Available Funds Calculation
What is the Trust Account Balance report?
This feature allows users to upload PDF invoices which APM uses to generate details of the bills automatically.
What is Smart Bill Entry?
If a bill is paid you are not able to do this to it until the payment has been voided.
Users must first enable the Bill Approval feature here before they can set it up in the General Settings.
Where is Manage Accounting Settings?
This is when a Prepayment becomes useable as Available Funds
What is when a prepayment is tied to a charge using a Zero Dollar Receipt (ZDR)?
Smart Bills can be created from PDFs that are manually uploaded or uploaded this other way.
What is by email?
This is what happens to the cash account when a bill is paid.
Hint: Increased or Decreased -AND- Debited or Credited
What is decreased -AND- credited?
Users at a this level of the approvals flow can override the approval order and give their approval, even if the bill is not yet assigned to them.
What is higher?
Ex: A president user is a first approver, along with the accountant, and they are the final approver. If the president approves the bill the accountant does not also need to.
What is: Property Cash - Undeposited Receitps - Receipts in Future Deposits - Tenant Prepayment Liability Balance = Available Funds per Property?
This feature is how property managers can manually create custom bills payable to an Owner.
What is Owner Draw?
A user can pay bills in bulk using this task.
What is the Pay Bills task?
Bill approvals can be set up based on a dollar amount range and based on this.
What is a GL Account?
To apply a Vendor Credit to a Bill these two things must be the same.
What is vendor and property?
This type of bill is used to pay a tenant.
Bonus! Will this type of bill appear on a Tenant/Homeowner Ledger?
What is a tenant payable?
Bonus: Yes!
These are the four ways that bills can be paid in AppFolio.
What is with a check, eCheck, Check Send / Bill Pay, Other Payment?
By default, bills that are payable to these two entities are exempt from approval.
Who are the Management Company and Tax Authorities?
This is the only place in APM that a Vendor Credit can be applied to a Bill.
What is the Pay Bills flow?
This type of bill can be set up to post at a scheduled time.
Bonus: Can bills be set up to be PAID at a scheduled time?
What is a Recurring Bill?
Bonus: No