Establishing Presence
True or False: For internal presentations, you are often dealing with people who have superficial impressions of your credibility.
What is False?
Why: This statement is true for EXTERNAL presentations because in internal presentations the people are more likely to know you.
True or False: Your slides should be the main focus of the presentation.
What is False?
Why: The focus should mainly be on YOU, any visual aids/handouts should work to supplement your presentation.
True or False: When answering audience questions, it is best to keep answers short.
What is True?
Why: The longer your response, the more likely you are to stray from key messages or excessively repeat them.
True or False: The primary challenge of a team presentation is ensuring it's cohesive.
What is True?
Why: If you're united in your objectives and key messages, your team will present more smoothly and influentially.
The choice that is NOT a principle for establishing presence.
a) Stay flexible
b) Focus on slides
c) Know your material
d) Use the room to your advantage
What is b) Focus on slides?
Why: You should be more focused on the PEOPLE.
You should distribute handouts _________.
a) at the beginning of the presentation
b) in the middle of the presentation
c) at the end of the presentation
d) when people start to look distracted
What is c) The End?
Why: This allows you to maintain more control over the message.
You should do all of these when answering field questions EXCEPT:
a) Answer ASAP
b) Reframe the question to match your agenda
c) Be concise
d) Be honest
What is a) Answer ASAP?
Why: Pausing before answering gives you time to reflect and quickly develop the best response.
Something that should NOT be done while presenting in teams:
a) Refer to one another's points
b) Interrupt when someone has left out a key point
c) Decide on presentation roles
d) Stand together and present a united front
What is b) Interrupt when someone has left out a key point?
Why: This does not give the illusion of a united front and diminishes credibility.
The F in the SOFTEN model of nonverbal communication stands for:
a) Focus Gaze
b) Frame
c) Flirt
d) Forward Lean
What is d) Forward Lean?
Why: Facing the audience directly with a slight forward lean and upright posture shows confidence and interest.
One thing you should NOT do when using visual aids:
a) Start your slides right away
b) Preview the slides before showing them
c) Use blank slides strategically
d) Avoid turning out the lights in most cases
What is a) Start your slides right away?
Why: It is important to make a connection a personal connection with the audience before the presentation begins.
An audience member says to a presenter, "Your analysis looks flawed to me. Could you explain how you arrived at that number?" You should respond with:
a) "Please leave."
b) “I can assure you the analysis is 100% accurate. If you take a bit more time reviewing the numbers, you’ll see.”
c) “You’ve actually made some incorrect calculations. Please read the handout. If you have questions, let’s work through it together.”
d) “I’m glad you’re working on the calculations. I have some more detailed figures in the handout. Perhaps we could look at those figures together in a few minutes. Would that work for you?”
What is d) d) “I’m glad you’re working on the calculations. I have some more detailed figures in the handout. Perhaps we could look at those figures together in a few minutes. Would that work for you?”
Why: The presenter concisely shows appreciation and respect, references additional information, and offers to speak in more depth after the presentation.
To transition effectively, the best statement would be:
a) "Now Latisha will share ways to improve employee engagement by showing software tools we use, how we save $10,000 per year using them, and results from the software."
b) "Thank you for listening to my part. My colleague Latisha will now take the floor."
c) "I've shared how employee engagement increases productivity. Now Latisha will share some ways to improve employee engagement."
d) "Latisha is going to talk now."
What is c) "I've shared how employee engagement increases productivity. Now Latisha will share some ways to improve employee engagement."?
Why: This answer gives a general overview of what you discussed and what your teammate will discuss without giving too many or too little details.