Chp- 5
What is Mail Merge
Mail merge is a word processing task used to produce periodic mailings to send to different people connected to you/ your business.
What and all we can create with mail merge? Eg: letter,....
letter
label
envelope
directory
Invites
What is a Presentation?
A presentation is a series of slides.
Line spacing
Select Home→Line Spacing from the Paragraph menu bar.
Select the amount of vertical space between lines.
A value of "1" is equal to single spacing and "2" is double spacing.
Values between and above these numbers are valid as well.
Give shortcuts for
1.Open a presentation
2.New presentation
3.Save As
4.Save
5. Print
CTRL + O
CTRL + N
F12
CTRL + S
CTRL + P
Name -Three documents used in mail merge.
Main document
Data source
Merge document
Give the uses of Word’s mail merge
Two uses of Word’s Mail Merge are as follows:
We can use mail merge for bulk email, letters, labels, and envelopes.
Mail merge lets you create a batch of documents that are personalized for each recipient.
Main Features of PowerPoint:
Main Features of PowerPoint:
Powerpoint creates a presentation.
Creating slides - You can get your ideas across with a series of slides.
In Powerpoint, we use Multimedia like clipart, sound effects, music, etc.
Adding text will help you put your ideas into words.
sentence case vs lower/upper case
Sentence Case
Sentence case makes the first letter of the first word in a sentence capital.
2. The boy goes to school.
Lower & Upper Case
Lower and Upper case changes the case of all letters.
Uppercase - BEAUTIFUL or lowercase - beautiful
Give shortcuts for
Select All
Copy
Cut
Paste
Select All
CTRL + A
Copy
CTRL + C
Cut
CTRL + X
Paste
CTRL + V
What is the difference between main document and merge document in Mail Merge?
In a Mail Merge operation, the personalized document (such as a letter) is called as the main document.
When you merge the main document with the data source, a third document called merge document will be produced.
Describe Merge document
. Merge document
When you merge the main document with data source, a third document called merge document will be produced.
The merge document can be merged to preview letters along with different addresses or directly print the letters along with different addresses.
steps to start Powerpoint
Steps to Start PowerPoint
Click on START.
Go to All programs.
Click on Microsoft Office.
Go to Microsoft Office Powerpoint 2007.
Title Case and Toggle Case
Title Case
The Title case makes the first letter of each word Capital.
2. The Boy Goes To School
Toggle Case
Toggle case makes the first letter lowercase and all other letters are in uppercase.
tHE bOY gOES tO sCHOOL
Undo
Redo
Begin a slideshow
End slide show ( or end a presentation)
Next Slide
Begin a slideshow
F5
Undo
CTRL + Z
Redo
CTRL + Y
End slide show ( or end a presentation)
ESC
Next Slide
Down arrow key or Enter
Explain the steps in creating a mail merge document.
1. Select document type
2. Select Starting document
3. Creating a data source
4. Merging documents
5. Merging the data into the main document.
Describe
1)Main document
2)Data source
The document containing the text and graphics that stay the same for each version of the merged document.
For example - letter, envelope, label
Data source is a file that contains the names and addresses or any other information that vary with each version of a mail-merge document.
Slide layout and slide view
Slide layout is the design for a slide. You can right-click on the slide to choose the layout you want. There are nine different slide layouts from which to choose.
Slide views
Powerpoint has many views to help you in making and presenting slides. The different slide views are:
i) Normal view
ii) Slide sorter view
iii) Slide show view
Steps to Save Your Presentation as a File
Steps to Save Your Presentation as a File
Select the office button.
Click on the Save button on the toolbar on top. The Save As dialog box appears.
Choose the folder and drive that your file will be located.
Type the name of the file.
Click on Save.
shortcuts for
Previous Slide
Activate pen tool
Erase Pen Strokes
Deactivate Pen Tool
Show/ Hide black screen
Previous Slide
Up arrow key or Backspace
Activate pen tool
CTRL + P
Erase Pen Strokes
E
Deactivate Pen Tool
CTRL + A
Show/ Hide black screen
B
Steps to use MailMerge Wizard
Open MS Word and type the main document.
Click Mailings tab → Start Mail Merge → Step by Step Mail Merge Wizard.
Choose the document type (Letters, E-mail, Envelopes, Labels, or Directory).
Select the starting document (current, template, or existing document).
Select the data source (new list, existing list, or Outlook contacts).
Insert merge fields like Address Block, Greeting Line, and other fields.
Preview the result and click Finish & Merge to complete.
Explain Slide layout and their uses.
Slide layout and their uses.
Answer: Once you have chosen a blank form for your new presentation, the first slide of your presentation appears. You can right-click on the site to choose the layout you want. There are nine different slide layouts from which to choose.
Title Slide: This option is useful for beginning a presentation; use this slide if you want to include subtitles or smaller text underneath a title.
Title and Content: When you need to make to list of things that fall underneath a general subject, choose this layout.
Section Header: This option is useful for making a major section within the presentation
Two Content: This is a useful option for putting different elements or text boxes.
Comparison: This is a useful option for doing pro/con lists.
Title Only: This option is great for the beginning of a presentation. No subtitles are included in this layout
Blank: Use this layout if you want a blank slide formatted according to the master Slide.
what is Spell check? Steps for Spell Check?
Spell Check
We can use Spell Check Feature in PowerPoint.
Steps for Spell Check
Select Review Tab.
Click on the Spelling command on the menu bar/ Press F7 on the keyboard.
Prompt you to make corrections for the words spelled wrong.
If spelled correctly, click ignore.
Select Ignore All if the same word appears many times in the presentation.
If the word is spelled wrong, highlight one of the Suggestions or type your own revision in the Change to the box.
Click on Close.
Steps to Save Your Presentation as Web Page
Select the office button
Click on the “Save As” button
Select Web Page Command from the drop-down.
Choose your web page directory on the network
from the the drop-down menu.
Type the name of the file.
Click on Save.
Shortcuts
spellcheck
Deactivate Pen Tool
Erase Pen Strokes
Activate pen tool
Central alignment
spellcheck-F7
Deactivate pen tool
CTRL + P
Erase Pen Strokes
E
Deactivate Pen Tool
CTRL + A
CTRL+E