New This Year
This abbreviation now appears on the Week at a Glance to identify Major Assignments.
MA
-Highlighted green
Every live class must begin and end with this.
Prayer
After this many consecutive absences, teachers should email the family.
Two Days
Parent emails should receive a response within this amount of time.
24 hours (workdays)
-Don't feel the need to respond immediately.
-For tricky emails, feel free to reach out!
Weekly folders open at this time every Monday.
5:00 am PST/8:00 am EST
-You can open them earlier on Monday morning if you like, but don't open them before Monday without permission.
Students arriving more than this many minutes after class begins should be marked absent.
15 minutes
Rather than manually emailing families, teachers complete this, which automatically generates and sends DIBELS and progress reports to parents.
Excel Sheet
Teachers are expected to have this on for the majority of every live class.
Webcams
Teachers should complete this after noticing attendance, academic, or behavioral concerns.
Student Support Form (from the portal)
This document must be emailed to homeroom families every Friday by 3:00 p.m. Eastern.
WAAG
-Don't forget to CC your DC.
WAAGs and printable documents must be posted by this time every Friday.
3:00 p.m. Eastern (12:00 p.m. Pacific)
Chapter or unit assessments must be announced at least this far in advance.
One week.
-It will be on your WAAG.
Teachers should not use this during live instruction.
Excercise Equipment
Teachers must submit this before using materials that are not provided by Kolbe.
Outside Resource Request (in faculty lounge)
Parents should be contacted when a student's grade falls below this percentage.
70% (we have a template for this email)
Teachers should primarily use these two platforms for department communication.
Teams and Email
-Text us afterhours if you are sick or have an emergency situation!
General assignments, CFUs, and (some) MAs must be graded within this amount of time.
One week.
-PAs get excused Monday before class starts.
Quarterly assessments should remain open for this long after the due date.
Seven days
-All CFU and MA assignments must remain open until the following Friday, when the grade becomes a 0.
-Remember to change it to a 0 and not missing because it will still show in their overdue feed.
Before publishing assignments/assessments, teachers should verify these five things.
-List as many as you can!
-New Academic Honesty Policy (assessments only)
-Directions
-Point Values
-Labels (Parent Participation or Closed Book/Open Book)
-Alignment with Instructions and Material in class
What is the maximum percentage of a student's grade that tests and projects may represent?
1/3
Resource students require this person to be copied on relevant parent emails.
Resource Teacher
-Kristi Cramer for K-2
-Emmanuelle Wilhelm 3-5
During workdays, teachers are required to check this regularly between 8:30 and 3:30 Eastern.
Teams
Final composition papers may take this long to grade.
For papers or projects, you can take two weeks, but it needs to be graded before the next step of the paper/project is due or before the next one is assigned.
-At the end of the quarter, they need to be graded before final grades are due.
Before requesting leave, teachers should first contact this person.
Your DC
-We can't see Paycom, so we won't know that you requested it. So ping us, and then put it in Paycom.
Where can I find the most accurate and up to date information for Late Adds?
The Portal Roster and your Schoology Page
-The automatic updates will generate before the reports are sent to advisors sometimes. Please reach out if you see new students.
-We are almost full in all grades so hopefully we won't have many late adds. (Also, please refer late adds to Schoology Walkthroughs in Support Forms.)
How many video assessments are required each quarter in Math, ELA, and Religion?
At least two.
If a family has multiple children in Elementary, teachers should contact this person before responding.
Your DC
Teachers receive this from Anna or Christina every Monday.
Monday Morning Memo (and a MAAG once a month)
At the end of every quarter, teachers must click this after grades are finalized.
Grades Complete button
(Karen affectionately refers to this as the Bacon Button.)
These should be documented for every struggling student, along with Student Support Forms.
Conferences and interventions
-We have workflows and templates for each step!