Arranging and describing nontextual formats
What is included in two classes of nontextual records?
They are divided into classes: photographs, and sound and moving image materials
What is the guiding principle for archivists in the arrangement and description of archival records?
The principle of original order
What can happen with records over time?
Over time, records might become unreadable or lost forever owing to technological obsolescence.
What does RDIMS stand for?
Records, Document and Information Management System
How many representations of original order can records and associated metadata have?
Multiple
What are the three general areas that determine processing decisions, actions, and productivity when dealing with records?
- the quality of existing housing;
- the quality of media labels and documentation;
- the complexity of the AV material and the quality of the existing arrangement
What is included into the process of construction of digital archives?
The appraisal process of personal digital papers, transfer process of the selected materials from a hard drive onto portable carrier media, downloading the files to a drive in the Windows system, arrangement work for identifying and verifying documentary relationships of digital records, depositing files in the digital preservation system
What are the major components or functions of digital repositories?
They are metadata management systems, storage location, content management systems, authentication systems, and digital preservation.
What is the MIKAN system?
The MIKAN is a discovery tool that was developed to access physical archival records
What can the concept of original order refer to if a specific order can not be identified and records can be organized in more than one way?
Then the concept of original order may refer to the context in which records are created, structured, accessed, and utilized.
What helps us explain and manifest structure within materials?
Provenance, original order, collective arrangement, description, and natural whole-to-part relationships
What level should digital preservation management occur at?
Digital preservation management should occur at the item level because different object types require different treatment.
What are the aspects of long-term preservation of digital information?
They are ingest, archival storage, data management, access, dissemination, and migration to new media and forms.
What are the two principles that the Wellcome Library use to describe digital records?
Respecting provenance and original order; ensuring long-term accessibility of the material
What level can digital preservation management take place at?
It must occur only at the item level
What does success in arranging and describing digital records depend on?
Preserving the context in which the records were created, managed, assembled, or accumulated irrespective of their format; establishing intellectual control over the materials; providing a finding aid or other means of discovery.
What is the PeDALS system designed for?
The PeDALS system is designed to process electronic records that are generated from similar business processes and are associated with existing metadata used by records creators to manage and access their records.
What issues should be considered when choosing whether records should be retained by the archival organization or kept with their creators?
The important aspect to consider is how best to meet the needs of the users, as well as technical resources, the characteristics of the organization, and the continued retention within the originating office.
Which element is mandatory in the PeDALS system?
A title is a mandatory field
What levels can be created manually and automatically?
The higher-level description (provenance and series levels) can be created manually by archivists, and the lower-level representation (file and item levels) can be automatically mapped to the digital preservation system.
What are the main activities to process digital archives projects?
Survey the collection; create processing plan; establish physical control over removable media; capture digital content off physical media; create checksums for transfer, preservation, and access copies; determine level of description; identify restricted material; gather metadata for description; add description about electronic material to finding aid; record technical metadata; create SIP; run virus scan; organize electronic files according to intellectual arrangement; address presence of duplicate content; perform file format analysis; identify deleted/temporary system files; manage PII risk; normalize files; create AIP; create DIP for access; publish finding aid; publish catalog record; delete work copies of files.
What do original file structures, classification codes, and records metadata used for by archivists?
Original file structures, classification codes, and records metadata are inherited and preserved by archivists to protect context and facilitate access. In addition, they are used to keep track of individual digital objects in order to achieve long-term preservation.
What are the four strategies of NARSSA's digital records preservation program?
-Archival involvement in the design and maintenance of digital records systems; -The earliest possible transfer into archival custody of digital records with enduring value; -The identification of archival digital records which should remain in the custody of the creating body; -The identification of non-archival digital records that can be disposed of as part of an office's normal administrative practice.
Who is involved in generating item-level metadata in the PeDALS system?
It is an automated process in contrast to the higher-level processing which is an entirely manual process
Surprise!
You won 500!