The Paper Trail
What is the name of the form that initiates a written reprimand?
The Notice of Proposed Disciplinary Action (NPDA)
True/False: A written reprimand occurs when a supervisor verbally admonishes an employee for an offense and impresses the need for corrective action.
False: An oral reprimand. The purpose is to eliminate misunderstandings and to set and maintain desired standards of conduct and performance. Although the supervisor should note the date and content of the warning for future reference, it is not recorded in the employee's personnel file at the time of the warning.
True/False: An oral reprimand may be appealed.
False — oral reprimands may not be appealed.
Before a discipline matter can go to mediation, what must occur?
The City’s appeal process must be exhausted first
True/False: Progressive discipline steps must be implemented to encourage improved performance/attitude?
No — progressive steps may be used but are not required, and steps may be taken in any order depending on seriousness.
Before the Notice of Proposed Disciplinary Action is hand-delivered, whose approval/signature must it have?
The City Manager, or if absent, a Deputy City Manager.
A ___________ reprimand occurs when a supervisor places the employee on official notice that performance or conduct must improve.
Written - The written reprimand must clearly describe the unacceptable performance and/or conduct, the corrective action required, and the time frame involved.
Which disciplinary action(s) may be appealed to the City Manager/Deputy City Manager?
Written reprimand, suspension without pay, salary reduction, demotion, or termination
Which disciplinary action(s) may be submitted to mediation?
Suspension without pay, salary reduction, demotion, termination.
Before recommending discipline, what level of documentation does the Employee Handbook require supervisors to complete?
Supervisors should make a reasonable effort to ascertain relevant facts and document evidence so it can be reviewed and understood by someone unfamiliar.
When the employee receives a Notice of Proposed Disciplinary Action what must be provided along with it?
A copy of the Notice of Proposed Disciplinary Action and copies of all documents the proposed discipline is based on.
A _____________ reprimand is not recorded in an employee's personnel file at the time of the warning.
Oral - Although the supervisor should note the date and content of the warning for future reference, it is not recorded in the employee's personnel file at the time of the warning.
True/False: Introductory employees are entitled to the handbook provisions relating to employee discipline and the grievance procedure.
False — introductory employees are not entitled to those provisions.
Within how many calendar days must the employee request mediation after the City Manager issues the appeal decision?
Seven (7) calendar days from the City Manager’s issued decision.
True/False: Minor variations in the discipline process automatically invalidate discipline.
False — procedures are directory and minor variations do not affect validity.